Bid Specialist

Job description / Role

Job Description

The Bid Management function is proposed to work across the sales team as a supporting function, providing the administrative support required during the bidding phase, including interaction with relevant stakeholders and managing the bidding timeline with the following objectives.

• Key KPIs include:
• Hit rate and capture ratio is the main KPI for bidding.
• Ensure successful submission and quality of proposals.
• Manage bidding tasks and timelines in collaboration with different stakeholders to ensure adherence to the bid process.
• Provide win-loss analysis and enhance the win-rate.
• Work closely with the sales team to review new RFQs and tenders to ensure completeness.
• Initiate kick-off meetings with all parties (sales, presales, solution architect, technical lead, project manager, and solutions team) and send minutes of meeting for all parties assigned.
• Coordinate and manage key deliverables and milestones for running RFPs during the bid process until handover for implementation to meet bid timelines of submissions.
• Post-bid clarifications raised to sales in time to get better clarity on bid submission.
• Prepare and review the preparation of the prequalification document (project schedule, references, CVs, local content, and terms & conditions).
• Coordinate follow-up meetings for running RFPs as per tender importance (daily/weekly).
• Call for proposal review meetings with all stakeholders (sales, presales, solution architect, project manager, technical lead) and agree on the gross margin with the management team.
• Prepare and ensure that commercial and technical submissions to tenders are fully compliant with all necessary customer requirement fulfillment across the proposal.
• Etimad submission, SAP Ariba, and client portals submission.
• Give feedback and insights about the competition in terms of local content and legal documents status.
• Report on bid management plans and provide monthly status reports to management.
• Develop competition analysis and win-loss analysis in cooperation with sales operations management.

Personal Skills

• Customer service oriented.
• Excellent sales and marketing skills.
• Excellent communication, interpersonal, and negotiation skills.
• Excellent problem-solving skills.
• Excellent command of English.

Technical Skills

• Desirable expertise in solution-oriented bidding and integration value propositions to lead key engagement and sales/bidding opportunities.
• Comprehensive knowledge of the government and enterprise sector ecosystem.
• Preferred experience within the Saudi market.

Education

• B.Sc. in Engineering

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.