Document Controller

Job description / Role

Group Overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

Alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

Alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under Alfanar Building Systems are:

• Façade cladding, glazing systems, and architectural aluminum products
• Precast concrete products and architectural elements
• Real estate development

Job Purpose

To manage and organize a company's documents, ensuring that they are stored, accessed, and processed efficiently and accurately, maintaining document control systems, managing document distribution, and ensuring that documents comply with company policies and ISO 9001 standard. Expert on Aconex System.

Key Accountability Areas

• Skills: Good working knowledge of Office software (Excel, Word, PowerPoint, Outlook) and a good level of computer literacy and knowledge of ISO 9001 standards and regulatory requirements.
• Version Control: Input document data into the standards registers ensuring that the information is accurate and up to date, monitoring log status.
• Confidentiality and Security: Maintaining confidentiality and data security measures for sensitive documents and information, including implementing access controls and encryption where necessary.
• Document Retrieval and Archiving: Facilitating the retrieval of documents as needed, maintaining organized archives, and implementing retention schedules to ensure compliance requirements.
• Compliance and Audit: Perform regular audits of document control processes to ensure compliance with regulatory requirements as per ISO standards.
• Aconex Expert: Should have practical experience on Aconex System.

Role Accountability

• Document Management: Establish and maintain efficient document control procedures to ensure all incoming and outgoing documents with company stamp.
• Document Tracking: Tracking the flow of documents throughout their lifecycle, including creation, review, approval, distribution, and archiving.
• Document Control Systems: Implementing and maintaining document control systems, such as document management software (DMS) or electronic document control systems, to facilitate document tracking, version control, and access permissions.
• Communication: Ability to work independently and collaboratively in a fast-paced environment, conveying complex information clearly and concisely, both in documentation and during interactions.
• Distribution: Ensuring that drawings with stamp are distributed to related concerns, both internally and externally, while maintaining confidentiality and security as required.
• Recordkeeping: Maintaining accurate and up-to-date records of document transactions, including tracking document log status, changes, and approvals.
• Compliance: Ensuring that documents adhere to regulatory requirements, standards, and organizational policies.
• Review Process: Coordinating the review and approval process for documents, including routing documents to appropriate stakeholders for feedback and approval.

Academic Qualification

Bachelor's degree in Administration Institute.

Work Experience

2 to 4 years.

Technical / Functional Competencies

Design specifications, design tools.

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.