HR Administrator

Job description / Role

Job Summary:

The HR Administrator is responsible for handling specific personnel tasks such as visa processing, medical insurance, leaves administration etc. with details and is the safe keeper of the company policies and procedures.

Requirements

Main Responsibilities:

Administrative Support
- Administer employees attendance, leaves, vacations and overall absenteeism
- Ensures the adherence of all employees to organization's personnel rules and regulations
- Follows up with all employees concerning medical certificates for sick leaves, and out of office/absence forms
- Handel all medical insurance claims and liaise with insurance companies for employees' collections
- Access card issuance and cancellation
- Prepare Welcomes Kits for New Employee Orientation Session/ Line Managers
- Prepare absenteeism calculations for end of service settlement
- Attend to employee enquiries on Company policies and procedures.

Visa and Labour Contract Process
- Handle and follow up on the work visa and labour contract processes
- Coordinate with the employees and the PROs
- Prepare, maintain and update the appropriate documents
- Lead the work visa and labour contract renewals
- Processes the application, renewal and cancellation of all documents for labour cards, work permits and residency visas.
- Schedules Medical Examinations for the processing of Residence Visas
- Updates documents according to expiry on the HRIMS
- Compiles KPI report on a monthly basis.

Record Keeping
- Initiate, update and maintain employees' personal data on the HRMS
- Keep updated records on all you new immigration and labour legislations as communicated by the PRO and the Personnel/HR Manager
- Prepare staff turnover reports (new comers, leavers, total headcount), KPI report for absenteeism.
- Update staff lists accordingly.

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.