Operations Coordinator

Cairo, Egypt

Posted
Ref: GP905-447

Apply Now

Job description / Role

Job Type
Full Time

Job Location
Cairo, Egypt

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Safety & Environment

Company Industry
Property & Real Estate

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Business Support Liaison will be responsible for coordinating with our retail/branch stakeholders, landlords, and internal stakeholders to ensure effective management of site inspections, building risk actions, supply chain personnel, and health and safety requirements. Your role will also involve maintaining documentation, tracking budgets, and aiding with various administrative tasks. This position reports to the CS Health and Safety & Operations Manager and is crucial for maintaining our commitment to safety, risk control and customer satisfaction.

Responsibilities:

Coordinate with retail/branch stakeholders to address site inspection outputs and building risk actions, ensuring updates are recorded on central tracking systems.

Collaborate with the distribution support team to cascade details of mobile/visiting supply chain personnel to the retail/branch network.

Engage with landlords to address building-related impacts, inspection requests, and coordinate consents and access/maintenance permits.

Update internal environmental reporting with saving plans and sustainability/CNZ reports from central business intelligence dashboards.

Track and manage budget approvals in accordance with specified financial processes.

Maintain the parking allocation database and act as a CS liaison with Physical Security for assigned car parking allocations.

Process and code network utility bills, engage with utility providers for queries, and ensure proper invoice coding.

Coordinate and communicate with the retail/branch network to ensure effective progress and completion of scheduled fire/safety drills.

Collaborate with the retail/branch network to maintain the availability and application status of Emergency Response Plans.

Coordinate health and safety (H&S) inquiries and requests between the retail/branch network and CS health and safety manager and provide necessary liaison support as guided.

Coordinate with appointed consultants regarding the status of building statutory permits until permits are issued and received.

Maintain H&S notice boards, ensuring compliance with internal policies and guidelines.

Liaise with appointed training providers to schedule health and safety training, manage payment coordination, and ensure timely certificate issuance.

Serve as an interlink between selected project frontier teams and the retail/branch network, reporting progress on execution of project requirements.

Follow up on payments with H&S suppliers, vendors, and service providers internally.

File H&S documentation, training certificates, logs, and reports, ensuring timely soft copy backups.

Update branch network emergency response team sheets, identify training gaps, and maintain up-to-date records.

Update fire drill trackers based on conducted drills throughout the portfolio.

Attend meetings with the H&S Manager, prepare meeting minutes, and manage the attendee logbook.

Prepare meeting minutes for Safety Committee Meetings and ensure proper documentation.

Maintain active and up-to-date Labour Office Health and Safety Checklist documentation as directed by the CS health and safety manager.

Support preparation of Civil Defence Letters and issuance following internal signatory and stamping. Support compilation of required documents, training and subsequent follow-up with the relevant consultants until license issuance.

Engage with relevant internal stakeholders to collate evidence for business engagement and internal audits.

Collaborate with internal stakeholders to ensure retention of CS assets/equipment from outgoing employees.

Upload relevant documents to specified intranet locations.

Engage with the retail/branch network to record, track, and progress assigned internal H&S actions.

Perform other administrative and support tasks as required.

Location:

On-site - Cairo, EGY

Job tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

About the Company

In the Middle East and North Africa, Jones Lang LaSalle is a leading player in its real estate markets including the hospitality sector. The firm has worked in over 22 Middle Eastern and North African countries and over the last year has advised clients on more than $120 billion worth of real estate, hotel and hospitality development.

We continually create value for our clients and partners by challenging conventional thinking and employing innovative investment solutions. The rapid pace of change in the region creates significant opportunities, challenges and complex decisions for investors.

Jones Lang LaSalle is recognized as having leading real estate and hospitality expertise with a leadership team that has held senior positions with some of the largest real estate developers, hospitality companies and corporate groups in the Middle East and internationally.

Apply Now

Similar jobs you may be interested in

Customer Success Agent / Operations Coordinator Exclusive Talent Management	Dubai	17 Feb
Operations Coordinator - Marine Supplies The Talents Nation	Dubai	16 Feb
Operations And Administration Executive STS Group	Dubai	12 Feb
Operations Coordinator The Talents Nation	UAE	7 Feb
Ground Transportation Operations Coordinator TBR Global	Dubai	2 Feb