Personal Assistant To Chairman

Job description / Role

• We are looking for a competent Personal Assistant to support high-ranking officials in our company.
• You should be able to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• The best candidates must be quick professionals with great time-management and multitasking abilities.
• It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying about other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Duties are to:
• Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements

• Proven experience as PA or similar administrative role
• Hotel background is not a must
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

About the Company

Based on our beliefs of the rich Historical assets of our country, we have established “Paradise Inn Group” Group to be the Leader Investor of the historical and tourist locations through unique variety of Heritage Hotels & Luxury resorts, where we can provide the high class tourism and top hospitality to reflect the civilized, cultural and artistic origin of our country Egypt.