Project Administrator

Job description / Role

Job Description

Responsibilities:

• Register the new awarded contracts and change requests (CRs) on AX system.
• Gather the required approvals from the stakeholders on PAF and P&L.
• Follow up with the stakeholders for the COR approvals.
• Perform AX data entry and validation in coordination with the concerned Project Manager (PM) and Head of Project Manager (HPM).
• Manage the CRs forms and all the required approvals from the stakeholders.
• Apply the project revisions on AX.
• Manage the updates for the revenue in/cash out forecast on AX.
• Attend meetings held between Project Managers and HPM, register requirements, and follow up with PMs until pending tasks are completed.
• Make daily reports to HPM with pending issues in projects.
• Follow up on the business plan to register any reviews during the year by attending all unit meetings.
• Participate in meetings held between PMs and teams, write minutes of meeting (MOM) to be submitted to HPM.
• Participate in the preparations of monthly business report meetings to review business plan updates with management.
• Register on MS Project all plans with achieved tasks and record delays.
• Send due tasks to resources and follow up with them daily to update the plan.
• Arrange internal training courses for the technical team.
• Perform filing of all necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports, etc.).
• Schedule meetings and arrange appointments for internal meetings.
• Perform other related duties as required.
• Follow up internal policies and procedures such as Web Time Sheet (WTS), Contracting Officer Representative (COR), and AX systems and resolve any problems in coordination with their owners.
• Document the project's lessons learnt and corrective action plans for key issues.

Personal Skills:

• Very good communication and interpersonal skills.
• Very good English language proficiency.
• Ability to work under pressure.

Technical Skills:

• Project financials, reporting, and control.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.