Purchasing Coordinator

Job description / Role

Job description

Responsibilities:

• Issue and monitor purchase orders (POs), ensuring timely delivery of goods and services.
• Maintain accurate and up-to-date purchasing records within the procurement system.
• Maintain organized and accurate files for contracts, agreements, and vendor certifications.
• Track shipments and manage import/export documentation when applicable.
• Oversee and ensure completion of logistics-related processes to support business operations.
• Schedule and coordinate deliveries to prevent project delays.
• Monitor and analyze purchasing expenditures to identify cost-saving opportunities.
• Monitor supplier performance with respect to on-time delivery, product quality, and responsiveness.
• Resolve issues related to delivery delays, shortages, or non-compliance with specifications.
• Collaborate with internal and external departments (Operations, Finance, and Warehouse) to ensure procurement requirements are effectively met.
• Prepare periodic reports evaluating supplier performance.
• Assist in audits and internal reviews related to procurement and compliance.

Personal skills:

• Excellent team player
• Excellent organizational skills
• Good command of English
• Good communication skills
• Very good analytical skills

Technical skills:

• MS Office (Excel, Word, Outlook, PowerPoint)
• Ability to work on ERP systems
• Data reporting and cost tracking

Education:

• Any bachelor's degree from a reputable university. Knowledge of supply chain management and logistics is preferred.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.