Receptionist

Job description / Role

Job Description

• Operate the telephone switchboard to answer, screen, and forward calls, take messages, and provide information about departments, employees, and services.
• Greet visitors, verify their purpose of visit, liaise with security personnel to issue visitor ID cards, and maintain a visitor database with relevant information.
• Oversee meeting room reservations, coordinate with event organizers to arrange logistics (AV equipment, seating, catering), and ensure facilities are prepared with support from office staff.
• Transmit information via computer, mail, or fax, and manage incoming and outgoing correspondence, including courier deliveries.
• Order office supplies to the facility department, maintain records, and perform basic bookkeeping tasks.
• Maintain databases of suppliers, vendors, clients, and employees.
• Assist with HR and marketing administrative tasks, including desk research, as needed.
• Ensure compliance with all HSE instructions and guidelines.

Personal Skills

• Bachelor's Degree in any discipline
• 0-2 years work experience in a relevant field
• Preferable experience in HSE management system

Technical Skills

• Excellent organizational skills
• Excellent interpersonal skills with people at all levels, including ability to use tact, diplomacy, and persuasiveness
• Very good knowledge of Microsoft Office
• Excellent command of English

Education

• Bachelor's Degree

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.