Receptionist Administrative Assistant

Job description / Role

Main purpose of the job

The receptionist is a member of the school support staff, one of a team responsible for ensuring that the efficient and effective organisation and administration of school processes, procedures and policies delivers the best possible service to all stakeholders. You will be expected to use computerised management software to enter, record and retrieve data of students. You will also be responsible for the distribution of incoming and outgoing mail which would include taking the mail to the Post Office and organising hospitality for meetings and visitors.

Major duties:

• To be responsible for inputting student data into Bromcom system including annual pre-admissions in collaboration with the assistant administrator and student services coordinator.
• To use our Bromcom database system retrieving and entering information.
• Manage the visitors log and student image consent data.
• To provide an effective reception/student reception service and act as first point of contact to all visitors and callers to the school.
• To respond to all queries from visitors and if appropriate escort them to their destination.
• Open, sort and distribute external and internal mail.
• Answer the telephone and take accurate messages.
• Provide first aid to students and staff.
• Keep accurate records of FSM students.
• Manage active files effectively and general filing duties.
• To be responsible for ensuring post/parcels are taken to the Post Office.
• To be responsible for the management of the franking machine.

There would be a requirement for the successful candidate to undertake all relevant first aid training such as diabetic pump training and epi-pen training to support the needs of our students.

As an employee you will be covered by our excellent well-being support and medical cover programme through MyMedicash:

• Claim back the cost of your dental bills or new glasses (up to your annual limit).
• Wide range of therapy treatments covered, including physiotherapy.
• Access to payment for private specialist consultations.
• mProve, Physio and SkinVision included.
• Options to upgrade and include your partner via personal direct debit.

If you are looking to advance your career in a small, friendly supportive school and are committed to providing the very best experience for our students we would love to meet you. We welcome visitors to the school from potential applicants.

We are committed to safeguarding and promoting the welfare of children and young people and we expect all staff to share this commitment.

We welcome enquiries from everyone and value diversity in our workforce.

Applications are welcome from all sections of the community regardless of gender identity, ethnic origin, disability, age or sexual orientation.

We reserve the right to close this vacancy early if we receive sufficient suitable applications for the role. If you are interested in the role, please submit your application as early as possible.

Please note the use of AI is strictly forbidden to assist in any way with the interview/application process.