Registry Administrator

Job description / Role

Job overview

We are seeking a registry administrator to assist with the administrative duties such as maintaining accurate student records, admissions data, and academic information.

Key responsibilities:

Student records maintenance: collecting appropriate paper records and data entry of computer-based records for student admissions, attendance and assessment.

Office administration: general office administration to include organising mail shots, filing, telephone enquiries and other similar duties as required.

Cover arrangement: liaising with faculty head to ensure all classes are covered and the necessary communication has been received.

Timetabling: assisting the registry team with administrative tasks associated with the construction of the college timetable twice yearly and its maintenance on a day-to-day basis.

Class supervision: occasionally supervise classes in tutor absence.

Examinations: in supporting the team of exams officers, the registry assistant will assist with: the distribution of examination materials; the collection and submission to awarding bodies of coursework for moderation; supporting the organisation and running of mock and public examinations; and the collation of data for academic audits.

Special projects: from time to time you may be asked, individually or with others, to work on unspecified projects of an administrative or academic nature in furtherance of the college’s development plan.

Student welfare: promoting and safeguarding the welfare of the students whom you come into contact with. Dealing with students and parents with examination and timetable enquiries.

You may also be required to undertake such other comparable duties as the registrar or principal requires from time to time.

About you:

• A bachelor's degree or above
• Experience with day to day administration tasks and ability to prioritise
• Dealing with people/customers
• Ability to learn and use new software packages
• Good communication skills: oral and written
• Good analytical and problem solving skills
• Capacity to work efficiently in order to meet tight deadlines
• Good level of IT competence to include good knowledge of Microsoft Word and Excel
• Ability to work well as part of a team
• Flexible, adaptable and forward thinking
• Ability to deal with sensitive and confidential information appropriately
• Friendly and helpful manner

What we offer:

• A key operational role in a dynamic and supportive college
• Training in iSAMS and ongoing professional development
• A friendly and professional team environment
• Access to staff facilities including common room, café, and library

Work location: In person