Senior Project Coordinator

Job description / Role

Job Description

• Register the new awarded contracts/change requests on system.
• Gather the required approvals for the stakeholders on PAF and P&L.
• Follow up with the stakeholders for the COR approvals.
• All projects' data entry and validation in coordination with the concerned Project Manager (PM) and Head of Project Management (HPM).
• Manage the change request forms and all the required approvals from the stakeholders.
• Apply the project revisions on the shared folder and on the system.
• Manage the updates for the revenue in/cash out forecast.
• Attend meetings held between Project Managers and HPM, register requirements and follow up with PMs until pending tasks are completed.
• Make daily reports to HPM with pending issues in projects.
• Follow up on our business plan to register any reviews during the year by attending all unit meetings.
• Participate in meetings held between PMs and cross-functional teams, write minutes of meeting (MOM) to be submitted to HPM.
• Participate in the preparations of the monthly business report meeting to review business plan updates with management.
• Register on MS Project all plans with achieved tasks and register delays.
• Send due tasks to resources and follow up with them daily to update the plan.
• Arrange for internal training courses for our technical team.
• Make filing for all necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports, etc.).
• Schedule meetings and arrange appointments in internal meetings.
• Perform other related duties as required.
• Follow up on internal policies and procedures such as EPM time sheet (EPM), and other systems and fix any problems that appear with its owners.
• Document the project's lessons learned, corrective action plans for the key issues.

Personal Skills

• Very good communication and interpersonal skills.
• Past experience with planning tools such as Microsoft Project, mind map, Primavera, Trello, or equivalent.
• Very good English.
• Ability to work in a fast-moving and high-demand business environment.
• Very good knowledge of working with MS Office.
• Previous work in cybersecurity domain projects is an asset.

Technical Skills

• Cybersecurity knowledge: Understanding basic cybersecurity concepts.
• Project management tools: Working with tools like Jira, Trello, Asana, or Microsoft Project for task management, tracking, and reporting.
• Risk management: Ability to identify, assess, and mitigate project risks, particularly in cybersecurity-related projects.
• Documentation and reporting: Ability to create clear project documentation, progress reports, and technical documentation for team members and stakeholders.
• Compliance and regulatory understanding: Familiarity with cybersecurity regulations and standards such as ISO/IEC 27001 is an asset.
• Collaboration and communication: Ability to coordinate with cross-functional teams, including security analysts, engineers, and other stakeholders.
• Agile/Scrum methodology: Familiarity with Agile project management principles, particularly useful in the fast-paced nature of cybersecurity projects.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.