Assistant Facilities Manager

Job description / Role

Assistant Facilities Manager Ref: 31649 Bangalore India

The Opportunity

We are seeking a highly organized and proactive individual to join our team as an Assistant Facilities Manager. As an Assistant Facilities Manager, you will play a crucial role in ensuring that our facilities are maintained to the highest standards, creating a safe and comfortable environment for our employees and visitors. You will work closely with the Facilities Manager to oversee the day-to-day operations of our facilities and contribute to the overall efficiency and effectiveness of our organization.

Main Responsibilities

• Coordinate with all parties (PMC, Designer & GC vendor/s) to ensure that execution as per the approved design.
• Schedule calls with all vendors to track project quality and timelines.
• Highlight the risk / any deviations, well in advance to PMC / Designer / Signify.
• Keep track of Project timeline schedule
• Participate in regular walkaround of project site.
• List all the snags and close coordination with vendors to ensure timely closure.
• Takeover of site with all documents and participate in the trainings provided by OEM's.
• The ideal candidate will have experience/knowledge in:

Soft Services

• Food and Beverage Service
• Vending Machine Service
• Event Management
• Daily Occupancy report
• Co-ordinating for Shuttle services
• Printing & General Stationery Management
• HK & Pantry Consumable managing & Tracking.

Hard Services

• Electrical Services
• UPS
• HVAC
• AV System
• Carpentry, Plumbing
• AMC's for all equipment
• Risk and Route Cause Analysis

Security Services

• Mock Drill activities
• Lost and found
• Physical Guarding
• Emergency handling
• Bus Pass services
• Visitor Management
• ID Cards & Visiting cards Management
• Material Movement
• Parking Management

Finance

• Track of PO's and vendor invoices
• Prepare Annual budget,
• Track OPEX & CAPEX

Audit

• Hard, Soft & Security Services audit

Event Management

• All Townhall, Meetings etc.
• Coordination with Landlord for any issue.

The ideal candidate will have:

• Bachelor in Electrical Engineering.
• Proven experience in Facility Management (Technical) & Projects.

Technical Skills.

• Employee and Stakeholder management.
• Good Written and verbal Communication
• Project management (Planning, Execution & Takeover).
• Vendor Management Proficient in MS Office.

Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.

About the Company

Macro, formerly known as Mace Operate, is now an independent facilities management company employing more than 750 people around the globe, with an annual turnover of £130m. The business will continue to provide market-leading facilities management services to some of the world’s largest brands.

Today’s workplace has the power to help realise business objectives and support a healthy workforce. For this reason, it’s never been more important to see facilities management as more than operations.

Done well, facilities management allows businesses to focus on their core function. Done exceptionally well, it positively impacts business strategies and ambitions.

For over 21 years, Macro has been designing experiences for our clients that exceed expectations. Across commercial offices, government buildings, and cultural landmarks, we demonstrate the true, often uncovered, value of the workplace.