Job description / Role

Employment: Full Time

Why the American University of Iraq—Baghdad?

Opening its doors in January 2021, the new American University of Iraq—Baghdad (AUIB) began as a dream of influential individuals in Iraqi and United States business, industry and government who want to see a world-class institution of higher learning established in the city, reminiscent of the days when Baghdad was an educational mecca and flourishing capital of the Muslim world. With a great library, palatial college buildings and student centers, state-of-the-art classrooms, laboratories, and athletic facilities, AUIB will be a beautiful campus, attracting students, faculty, and staff from throughout the world. We invite you to join us in this exciting new venture.

Position Summary: The Procurement Manager oversees and manages procurement activities within the university, ensuring high-quality goods and services at the most competitive prices and aligning procurement strategies with the institution’s financial goals and operational needs.

Core Responsibilities

• Collaborate with internal stakeholders to understand their procurement needs and requirements.
• Maintain a customer service mindset towards internal stakeholders.
• Manages a team of procurement coordinators, providing guidance, training, and support to ensure that the university procures top-quality goods and services at the best prices possible.
• Foster a collaborative and efficient work environment within the procurement unit.
• Identify cost-saving opportunities and efficiency improvements in the procurement process.
• Evaluate, select, and manage relationships with suppliers and vendors.
• Proactively identify and mitigate risks associated with procurement activities, safeguarding the university’s interests.
• Establish and uphold high quality standards for vendors and goods, ensuring university needs are met with consistent excellence.
• Negotiate contracts, terms, and conditions to secure favorable agreements.
• Ensure procurement activities comply with relevant laws, regulations, and university policies.
• Develop and enforce procurement policies and procedures.
• Assist in the budget process to manage and optimize procurement budgets by purchasing items at an economy of scale when it makes sense.
• Monitor and report on procurement expenditures to allow for budget forecasting and the receipt of goods within established timelines.
• Oversee the sourcing of goods and services, including the preparation and evaluation of tender documents.
• Coordinate the bid process, if necessary, and make recommendations for supplier selection.
• Establish and maintain quality standards for vendors.
• Identify and mitigate risks related to procurement activities.
• Conduct an analysis of the data to identify trends and areas for improvement to continually improve procurement strategies.

Requirements:

Minimum Qualifications
• Bachelor’s degree in accounting, finance, or a related field. Certified or chartered accountants or related professional certifications are preferred.
• 5–10 years of proven experience in procurement, preferably for a large organization or educational institution.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and Microsoft Excel.
• Ability to work collaboratively and lead a team effectively.

Application Requirements for Positions at the American University of Iraq—Baghdad

About the Company

AUIB is an American-style, nonprofit university located next to the Baghdad International Airport in Baghdad. This large-scale, multi-million dollar project is funded by Iraqi and U.S. donors, both public and private. The university opens for students on Jan. 17, 2021, with the College of Arts & Sciences, College of International Studies, and the College of Business. Eventually, there will be 10 colleges at the university, including a College of Medicine.

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