Executive Assistant - Senior Associate

Job description / Role

Line of Service
Internal Firm Services

Specialism
IFS - Administration

Management Level
Senior Associate

Job Description & Summary

Financial
- Adhere to budget

Customer

Diary management:

- Extensive management of online diaries, book appointments and arrange meetings, updates as required
- Ensure Executive/s get to meetings on time with appropriate documentation
- Act as back up in managing other Executives' and Principals' diaries when their EAs are not available

Call management:

- Handle and screen calls for Executive/s
- Take and pass messages to Executive/s in a timely manner

Email management:

- Monitor Executives' email inboxes when they are out of the office or at meetings and taking action as necessary
- Client relationships
- Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
- Assist other EAs during busy periods

Internal Process

- Meetings
- Pro-active planning for meetings and follow up actions (documents, papers needed...)
- Organise local internal and external meetings, including organising catering, IT requirements etc
- Meet and greet visitors
- Partner and Executive general admin
- Proofread and finalize documents when required i.e. presentations, proposals, letters
- General filing
- Keeping Executive own contacts databases/business card storage up to date

Learning and Growth

- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
- Comply with PwC policies and procedures in all aspects of the role
- Build network of strong working relationships both internally and externally
- Assist with the organisation of PwC events as needed including dinners and outside events
- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

Requirements

Additional responsibilities for those at manager grade

- To assist with and take on Manager grade projects within LOS . eg annual partner processes, annual LOS event management, manage and build global leader visit schedules, manage and provide input and support for monthly LOS leadership meetings
- Liaison with Partner Affairs for new partner recruitment, feedback and other adhoc matters
- Support LOS operational matters as required

About the Company

At PwC Middle East, we've set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We're a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We're striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we're proud of the strength that comes from all our different backgrounds and experiences and we value everyone's uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you're looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you're a future PwCer.