School Administrator

Job description / Role

Job overview

Chelsea Hall School is an outstanding independent special school for students aged 4-11 with mild to moderate, complex learning needs. We are part of the Cavendish Group, a unique group of educational independent day and boarding schools. We work closely with the other schools in our group and believe in 'thinking differently' and being as creative as possible in our teaching.

We are seeking to recruit a highly organised school administrator with a good eye for detail.

Working hours: 8.00 - 16.30, Monday to Friday, five days a week, all year round
Salary: £26,000-32,000 depending on experience
Start date: 1st December 2025

Responsibilities

General administration

• Answering the phone, listening to messages, answering the door, collecting parcels
• Supporting the headteacher and leadership team as and when required

Recruitment

• Posting recruitment adverts, shortlisting candidates, booking in trial days and interviews, minuting interviews, and following up with candidates
• Producing offer letters and contracts
• Ensuring compliance with safer recruitment and all recruitment regulations
• Maintaining the staff central register up to date
• Ensuring all staff complete onboarding training and updating the qualification spreadsheet
• Maintaining the school’s MIS

EHCP administration

• Preparing annual review paperwork and liaising with all parties to ensure it is ready
• Chairing annual review meetings
• Ensuring legal timeframes are adhered to
• Setting deadlines on the calendar as well as calendar invites for the meeting

Compliance

• Ensuring policies and processes are up to date, understood by staff, and adhered to
• Acting as data protection lead, liaising with the data protection officer as and when required
• Managing the school’s safeguarding systems (MyConcern and Confide)

Benefits include:

• Free school lunches during school times

Chelsea Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced DBS check, an online check and at least two satisfactory references.

Please note that questions on safeguarding will also be asked during the interview so as to check on your awareness of safeguarding procedure and anticipate potential training needs. All staff members receive child protection and PREVENT training upon employment, unless they have recently undergone such training.

If this sounds of interest, please apply through the appropriate channels. We are unable to recruit based on CVs alone.