Administrator - O&G Company



Ref: OP576-905

Job description / Role

Employment: Full Time

Guildhall is working in partnership with one of The Worlds Largest Offshore Drilling Contractors as part of their new operational setup in Kuwait. Employing close to 100,000 employees globally they are considered a powerhouse in the O&G market.

In line with the new office setup, we are looking for an Office Administrator who is already in Kuwait, preferably with O&G or Construction experience.


- In-charge of day-to-day and ensure smooth operations of Kuwait office
- Organize and scheduling of meeting room bookings and preparation of meeting rooms
- Administer/ review administrative policies & procedures
- Oversees procurement of office-related and pantry supplies and office related service contracts and agreements
- Source/ review/ administer of office car leasing agreements
- Arrange for utilities and cable/ internet connection for expatriate staff
- Arrange for expatriate accommodation
- Travel arrangements for corporate office staff and Corporate guests (flight/ hotel/ service apartment/ transport)
- Organizing seminars and conferences
- Weekly Meeting minutes taking
- Organize and prepare presentation materials to corporate guests
- Provide secretarial support to General manager, and Managers when required
- Arrange accommodation for all staff. Maintain a record of vehicles. Maintain all weekly reports of vehicle, staff, etc.
- Management of company assets, facilities, and accommodation.
- Shipping and receiving of document for the Corporate office
- General upkeep/ repair and maintenance of office and equipment
- Taking daily attendance of staff and leave record.

About the Company

Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region.

With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific.

Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services.

Guildhall is the partner of choice.

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