EA to the CEO

Job description / Role

The Office of the CEO performs a critically important role, enabling the CEO to work most effectively with internal and external parties and fulfill his professional and personal commitments. A role within the office entails the coordination of the CEO’s professional and personal affairs and requires a willingness to play an active, behind-the-scenes role in working with a wide variety of people through multiple locations internationally. A role with the CEO’s office requires a highly resourceful individual with strong emotional intelligence, self-motivation, people skills, and discretion.
Job Purpose:

Support the CEO and the management team in the smooth and efficient running of the office.

- Position Reports To: Senior Office Manager – CEO and Chairman’s Office
- Matrix Colleagues: Additional Office of the CEO staff
- Direct Reports: None
- Position Location: Kuwait, with occasional travel.

Position Description / Job Duties:
Your duties could extend across the below responsibilities but not limited to:
- Comprehensive Executive Assistance to the CEO for all business and personal related matters.
- Extend additional turnkey support to the CEO and high-level Executives.
- Direct onboarding process for Board Members, Executives and Consultants.
- Manage all ingoing and outgoing communication for the CEO office.
- Circulate correspondence with Executives, Board Members and Stakeholders.
- Quarterly planning and execution for Board Committees.
- Screen and handle incoming requests / issues from VIP clientele. Receive and coordinate VIP Client internal and external visits.
- Manage account transfers from business and personal ventures of the CEO.
- Filter and coordinate all PR, media and press interview requests.
- Daily review of press coverage related to the CEO and / or organization.
- Team member in multiple internal projects within the organization.
- Maintain up to date office IT equipment and technology for effective productivity.
- Occasionally provide office management support to other business ventures.
- Screen meeting, call and invitation requests for CEO office.
- Manage contact database to ensure it is constantly up-to-date.
- Occasionally required to travel to carry out business / personal related missions.
- Manage daily diary, travel (including visa applications) and catering demands.
- Assess all communication and documentation sent to CEO.
- Obtain approvals and signatures on official business / personal documents.
- Daily translation arrangement for incoming correspondence.
- Liaise with local / international commercial and residential portfolios for CEO.
- Operate and coordinate closely with executive management.
- Facilities management of business and residential locations pertaining to CEO office.
- Manage office budget, basic accounting and petty cash.

Key Competencies
- University graduate, ideally in a business subject matter
- Service industry experience
- Fluent and professional English communication and presentation skills with Arabic an added plus
- Ability to work across matrix departments
- Ability to work with all managerial levels
- Executive Presence and strong influencing skills

Remuneration
- A very attractive tax free income, including Basic, Housing and Transportation is offered. Kuwait provides an inexpensive, liberally conservative and extremely safe lifestyle.

Salary:
AED 12,000 to 15,000 per month inclusive of fixed allowances.
Additional benefits: Accomendation, flights home, car allowance

Requirements

- Comprehensive Executive Assistance to the CEO for all business and personal related matters.
- Extend additional turnkey support to the CEO and high-level Executives.
- Direct onboarding process for Board Members, Executives and Consultants.
- Manage all in going and outgoing communication for the CEO office.
- Circulate correspondence with Executives, Board Members and Stakeholders.
- Quarterly planning and execution for Board Committees.
- Screen and handle incoming requests / issues from VIP clientele.
- Receive and coordinate VIP Client internal and external visits.
- MUST BE ARABIC SPOKEN
- Manage account transfers from business and personal ventures of the CEO.
- Filter and coordinate all PR, media and press interview requests.
- Daily review of press coverage related to the CEO and / or organization.
- Team member in multiple internal projects within the organization.
- Maintain up to date office IT equipment and technology for effective productivity.
- Occasionally provide office management support to other business ventures.
- Screen meeting, call and invitation requests for CEO office.
- Manage contact database to ensure it is constantly up-to-date.
- Occasionally required to travel to carry out business / personal related missions.
- Manage daily diary, travel (including visa applications) and catering demands.
- Assess all communication and documentation sent to CEO.
- Obtain approvals and signatures on official business / personal documents.
- Daily translation arrangement for incoming correspondence.
- Liaise with local / international commercial and residential portfolios for CEO.
- Operate and coordinate closely with executive management.
- Facilities management of business and residential locations pertaining to CEO office.
- Manage office budget, basic accounting and petty cash.

Key Competencies
- University graduate, ideally in a business subject matter
- Service industry experience
- Fluent and professional English communication and presentation skills with Arabic an added plus
- Ability to work across matrix departments
- Ability to work with all managerial levels
- Executive Presence and strong influencing skills

Remuneration
- A very attractive tax free income, including Basic, Housing and Transportation is offered. Kuwait provides an inexpensive, liberally conservative and extremely safe lifestyle.

About the Company

We specialise in matching exceptional support staff to top businesses and private individuals.

We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.

Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London.