Job closed
Ref: SP669-02
Job description / Role
An Executive Assistant is responsible to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. According to an agenda, prioritize correspondence, attend meetings and keep minutes. The goal for an Executive Assistant is to contribute to the efficiency of the overall business by ensuring all assigned tasks are carried out on time.
Key responsibilities:
* Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
* Attend meetings and keep minutes
* Receive and screen phone calls and redirect them when appropriate.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Handle confidential documents ensuring they remain secure.
* Maintain electronic and paper records ensuring information is organized and easily accessible.
* Conduct research and prepare presentations or reports as assigned.
* Coordinate travel arrangements; prepare itineraries; prepares, complies and maintain travel vouchers and records.
* Manage office equipment and supplies
Requirements
* Proven experience of 3 to 5 years as Executive Assistant, Executive Secretary or similar administrative role.
* Bachelors Degree or Equivalent.
* Ability to Handle multiple tasks while staying organized.
* Excellent communication skills.
* Must be well versed with Microsoft Office tools.
* Preferably Bilingual.
About the Company
For exceptionally talented individuals we offer unparalleled opportunities in specialty coffee.
Working with a team of passionate and accomplished coffee professionals our team at Toby’s are responsible for bringing to life exceptional experiences in a cup by crafting some of the best coffees available and delivering excellence in the bag through our roastery and wholesale operations.
We engage creative-minded individuals to fully express the value of our offering. We look for specialists, innovators, coffee enthusiasts and above all people who are driven to add their passion, skills and experience to our team to take our business next-level and maintain our position at the forefront of the coffee industry.