Logistics Administrator

Chalhoub Group


Ref: GP285-3916

Job description / Role

Employment: Full Time

Who we are

We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere.

To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together.

What you will be doing

The Logistics Administrator should be able to carry out the administrative functions of the Logistics department. Should be highly energized and motivated. Should carry out designated tasks when required by the management and ensure that all jobs are carried out to both the customer and company's standards and within safe working practices. Must be dependable, thorough and possess organizational and administrative skills.

What you'll need to succeed

As Administration:

- Client Billing and Monthly storage and handling charges.
- Consolidating data for management reporting.
- Coordination with all warehouses for consumable purchases and follow-up the same.
- Coordination with suppliers for consumables and services.
- Monitor & provide the stationeries and amenities for all the warehouses without any deficit.
- Maintain an up to date list of suppliers, which provide the best cost effective services.
- Coordinate between warehouse, office and other department to resolve queries
- Data entry on a daily basis to produce monthly KPIs
- Compilation of damaged goods listings when required
- Coordination with accounts department and suppliers with relation to payables.
- Filing of operational documents
- Logistics staff attendance (holidays, sickness, absenteeism, etc.) tracking and reporting.
- Planning & scheduling periodic maintenance for all equipments.
- Maintaining Mechanical handling equipment service records.
- To work closely with the team with full respect to channel of authority and instructions.
- Be responsible for any given function or activity at any given time.
- Adhere to work procedures set by the company.
- Adhere to the company's disciplinary code at all times.
- To work within, promote and identify improvements in company's Quality Management System as per ISO 9001 standards
- Immediately report any breach in procedures, company policy or security to supervisor / management.
- Perform miscellaneous duties as assigned.


As Customer Focus:

- Maintain customer relationships in order to build strong loyalty
- Communicate with customers to assess their needs, provide assistance in satisfying those needs and meeting or surpassing customer's expectations.

As Health & Safety and Environment:

- Ensure that department keeps a high standard of health and safety and environmental performance as per OHSAS 18001 and ISO 14001.
- Report all incidents, of any nature and however caused, to their immediate superior completing all necessary documentation promptly and accurately.
- Not intentionally or recklessly interfere with or misuse any equipment provided for ensuring

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.

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