Operations Associate

Job description / Role

- Manage the front desk, including treating visitors in professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival.
- Answer switchboard calls, route calls promptly and take accurate messages where needed.
- Perform miscellaneous related administrative tasks and providing back up assistance to Operations team.
- Prepare client meeting rooms and manage meeting room request (Resource Scheduler).
- Manage and co-ordinate all mail, manage incoming packages/mail from a variety of couriers.
- Oversee and controlling the medicines when required.
- Arrange catering as requested and work with office attendants for visitor refreshments.
- Arrange transportation services for clients and employees when needed. Maintain contact with external vendors and suppliers.
- Follow up any office requests/queries/suggestions and maintenance problems reported from meeting rooms and reception area.
- Maintain databases and information as well as performing analysis and creating reports.
- Manage and assign new joiner office access cards.
- Assist with office events as well as other office related projects/tasks.
- Maintain stock control of all reception items, stationary and medical equipment.
- Handling and monitoring petty cash, liaising with Finance for replenishment.
- Provide administrative support when required; printing, binding, copying, faxing, scanning, and filing, perform other office duties as assigned.
- Support with RFP requests and submissions.
- Provide ad hoc executive assistance support to leadership team.
- Immigration support to obtain work visas for Kuwait.

- Bachelor's degree and minimum 3 year of relevant experience.
- Strong service orientation
- Maturity and flexibility to work both independently and in cooperation with others.
- High level of self-motivation and initiative.
- Willingness to exercise good judgment and make decisions based on logic and common sense.
- Excellent organizational skills
- Ability to multi-task and complete a variety of projects in a fast-paced environment.
- Ability and willingness to work overtime on projects and tasks as required.
- Knowledge and experience of the Middle East and local practices.
- Strong verbal communication skills; fluency in English and Arabic.
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
- Ability to respect all information as personal and confidential.

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.