Office Administrator

Infoquest

Beirut, Lebanon

Ref: PP000-41442

Job description / Role

Job Type
Full Time

Job Location
Beirut, Lebanon

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Management Consulting

About Infoquest

At Infoquest, we are changing the game by connecting clients with the sharpest industry experts who provide the insights that drive smarter decisions. We are a fast-growing expert network company, and our mission is to empower consultants, investors, and corporate strategists with the knowledge they need to succeed.

By joining Infoquest, you’re becoming part of an exciting and vibrant team that thrives in a collaborative, growth-oriented environment. It's not just a job; it's a journey of discovery, learning, and career growth.

What you’ll do

Administrative support

Manage executive calendars and coordinate internal/external meetings.

Draft and circulate meeting agendas, summaries, and follow-ups.

Support in preparing presentations, reports, and documents for internal use.

Assist with onboarding new employees, ensuring all accounts, tools, and access are properly set up.

Maintain up-to-date internal directories, org charts, and contact lists.

Finance & accounting coordination

Collect and track receipts, petty cash, and expense reimbursements.

Coordinate with vendors and suppliers for office-related payments and invoices.

Keep expense reports neat, accurate, and up to date.

HR & people experience support

Assist HR with onboarding logistics including ID cards, laptops, and software access.

Track attendance, leave calendars, and team birthdays.

Help organize internal events, team “huddles,” or monthly gatherings that keep our culture alive.

Support for leadership & projects

Support the CEO and founders with scheduling, coordination, and follow-ups.

Track project-related documents (like NDAs or agreements) and ensure deadlines are met.

What we’re looking for

Detail-oriented, organized, and someone who thrives in keeping things running smoothly.

1–3 years of experience in admin, coordination, or operations.

Fluent in English with great communication skills.

Tech-savvy, comfortable with Google Workspace and Excel/Sheets.

Excellent multitasking skills and a proactive “let’s get it done” attitude.

Bonus points if you have

A degree in Business Administration, Operations, or any related field.

Experience in a multinational or consulting environment.

A calm head in chaos and a sense of humor when the coffee runs out.

What we offer

Competitive salary – grow your career in a company that rewards ownership and initiative.

A vibrant workspace at Beirut Digital District that fosters collaboration and creativity.

Team events, huddles, and bonding activities – because we like to mix business with fun.

Our interview process

Initial screening interview

Meet your manager + technical interview

In-person interview + meet the team

Offer call

A note from us

At Infoquest, diversity is our strength. We’re committed to creating a workplace that is fair, equitable, and welcoming for everyone regardless of race, ethnicity, or background.

“Don’t worry if you don’t match every requirement. What matters most is your drive, potential, and willingness to learn.”

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