Document Controller

Job description / Role

Document Management
• Create, update, and distribute project documents, ensuring correct versions are in circulation.
• Maintain document registers, logs, and approval archives in an accurate and timely manner.
• File and organize documentation using document management systems.
• Ensure documentation is stored in accordance with internal procedures and project requirements.
• Prepare meeting minutes and ensure their timely distribution

Compliance & Quality Control
• Ensure all documents meet company standards, client specifications, and regulatory requirements.
• Apply and maintain consistent file naming, formatting, and document templates.
• Conduct quality checks to ensure accuracy and consistency across all project records.

Project Coordination
• Liaise with project managers, engineers, contractors, and other team members to coordinate document requirements and submissions.
• Track progress of document approvals and highlight delays or outstanding actions.
• Prepare regular document control reports and updates for the project team.

Administrative & Team Support
• Provide administrative coordination support to the Project Manager and project team, including meeting scheduling, record maintenance, and workflow follow-up as required

* Diploma or Bachelor’s degree in Business Administration, Engineering, Construction Management, or a related field (preferred).
* Minimum 2–5 years’ experience in a Document Controller or similar role within construction, engineering, PMC, or consultancy environments.
* Experience working on large-scale projects such as resorts, infrastructure, or mixed-use developments is an advantage.

Skills & Competencies
* Strong understanding of document control processes and quality management systems.
* Proficiency in document management systems and Microsoft Office (Word, Excel, Outlook).
* High attention to detail with strong organisational and time-management skills.
* Ability to manage multiple priorities and meet deadlines in a fast-paced project environment.
* Strong communication and coordination skills, with the ability to work across multidisciplinary teams.
* Discretion and professionalism in handling confidential information.

Salary:
USD 1,000 to 1,100 per month inclusive of fixed allowances.
Additional benefits: Salary: USD 1,100 per month (inclusive of accommodation, food, and transportation) Other Benefits: Visa Insurance Air Ticket

About the Company

Hotels and Resorts Investment Maldives (HARIM) is a multi-industry business with a portfolio spanning hotels and resorts, construction technology, and marine products. HARIM is the exclusive dealer for Al Dhaen boats in the Maldives.

Duly incorporated as H.A.R.I.M. - Hotels and Resorts Investment Pvt Ltd (C-0823/2011) in the Republic of Maldives.