JOB DESCRIPTION / ROLE
Position Overview:
We are seeking a highly professional Executive Secretary with a strong legal background and qualifications to provide comprehensive support to the Board of Directors. The ideal candidate will be bilingual, detail-oriented, and have 3-5 years of relevant experience. This role requires managing board meetings, preparing and maintaining records, and ensuring compliance with corporate governance practices.
Key Responsibilities:
Board Support and Coordination:
- Schedule, organize, and coordinate board meetings, committee meetings, and other official gatherings.
- Prepare agendas, meeting materials, and presentations in collaboration with board members and stakeholders.
- Attend meetings and take accurate minutes, ensuring all action items and decisions are documented appropriately.
Corporate Governance:
- Ensure compliance with company bylaws, corporate governance regulations, and relevant legal requirements.
- Draft, review, and process board resolutions, including providing advice on legal and procedural matters related to their execution.
- Maintain and update the company's corporate records, including minutes, resolutions, policies, and other legal documents.
- Communication and Documentation
- Serve as a point of contact for board-related communications, ensuring timely and effective dissemination of information.
- Translate documents and communications, ensuring accuracy and clarity in both languages.
Legal Support:
- Provide general legal advice to the board on matters such as corporate law, compliance, and governance.
- Assist in reviewing contracts, policies, and other legal documents relevant to the board's responsibilities.
Administrative Support:
- Manage board member correspondence, schedules, and travel arrangements.
- Handle sensitive and confidential information with discretion and professionalism.
Requirements:
Education and Legal Background:- Bachelor's degree in Law (LLB) or equivalent legal qualification.
- Familiarity with corporate governance principles, legal compliance, and regulatory requirements.
Experience:
- 3-5 years of relevant experience as an executive secretary, legal assistant, or similar role.
- Experience in handling board-level activities, such as drafting minutes and processing resolutions.
- Bilingual Skills:
- Fluency in Arabic & English with excellent written and verbal communication skills.
Other Skills:
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite and board management software.
- Ability to work under pressure and meet strict deadlines.
Salary:
BHD
600 to 1,000
per month inclusive of fixed allowances.
ABOUT THE COMPANY
We at Leo International HR Consultancy are excited to introduce ourselves and reaffirm our commitment to optimizing human capital across the GCC region.
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