Admin Assistant

Job description

Responsibilities:

• Provide secretarial and administrative support to the team and/or function for the typing, preparation, and compilation of reports and proposals.
• Develop and maintain the filing system for the company.
• Prepare the stationery request and ensure regular availability of stationery.
• Follow up on the issued and pending invoices, expenses, advances, and other related minor accounting issues, and communicate to the finance function for approval.
• Maintain and update a telephone list of the technical staff numbers and allocate them whenever needed.
• Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
• Undertake the assigned call-handling duties.
• Handle travel logistics for the team members.
• Submit required reports regularly and upon request.
• Manage order entry and follow-up on company systems.
• Respond to client inquiries, referring them to the appropriate concerned person.
• Provide immediate feedback on the results of assigned tasks.

Personal skills

• Excellent organizational skills.
• Very good communication, interpersonal, and negotiation skills.
• Good relationship building and excellent team player.
• Good analytical skills.
• Very good command of English.

Technical skills

• Good knowledge of Microsoft Office (Microsoft Word and Excel).

Education

Bachelor's degree in Business Information Systems, Management Information Systems, or Business Administration.