Project Coordinator

Job description

Responsibilities:

• Register the new awarded contracts/change requests (CRs) on AX system.
• Gather the required approvals from the stakeholders on PAF and P&L.
• Follow up with the stakeholders for the COR approvals.
• AX data entry and validation in coordination with the concerned project manager (PM) and head of project manager (HPM).
• Manage the CRs forms and all the required approvals from the stakeholders.
• Apply the project revisions on AX.
• Manage the updates for the revenue in/cash out forecast on AX.
• Attend meetings held between project managers and HPM, register requirements and follow up with PMs until pending tasks are completed.
• Make daily report to HPM with pending issues in projects.
• Follow up our business plan to register any reviews during the year by attending all unit meetings.
• Participate in the preparations of monthly business report meetings to review business plan updates with management.
• Register on MS Project all plans with achieved tasks and register delays.
• Send due tasks to resources and follow up with them daily to update plan.
• Arrange internal training courses for our technical team.
• File all necessary project documents including correspondences in/out, purchasing orders, petty cash, attendance reports, and others.
• Schedule meetings and arrange appointments in internal meetings.
• Perform other related duties as required.
• Follow up internal policies and procedures such as web time sheet (WTS), change order request (COR), and AX systems and fix any problems appearing with their owners.
• Document the project's lessons learnt and corrective action plans for key issues.

Personal skills:

• Very good communication and interpersonal skills.
• Very good English.
• Ability to work under pressure.

Technical skills:

• Project financials, reporting, and control.