Procurement Coordinator

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JOB DESCRIPTION / ROLE

Employment: Full Time

Position Summary

This position is responsible for the procurement of goods and services as delegated by the Procurement Manager. This role works closely with end users to ensure prompt, efficient delivery of goods and services, establishing and maintaining relationships with vendors, service providers and end users to ensure compliance and continuous improvements.

Job Responsibilities

• Maintains contact and consults with end users to prepare specifications for items/ equipment or services as required.
• Responsibilities may include purchasing lab supplies and equipment, stationary, pantry items, ITS supplies, software, gift items, books, P-Card purchases, branding, marketing campaigns, hotels, catering and events, etc.
• The Procurement Manager will allocate specific tasks to the Procurement Coordinator as required.
• Reviews requisitions, confers with vendors to obtain product or service information such as price, availability and delivery schedule
• Develops and maintains relationships with vendors and internal costumers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers.
• Ensures timely and professional resolution of issues. Promptly follows up with vendors to ensure customers needs are being met.
• Investigates and qualifies suppliers based on forward demand forecasts. Seeks new sources of supply.
• Prepares proposals, quotation requests and bids. Summarizes findings for analysis and decision-making.
• Negotiates price and delivery with potential suppliers. Defines value according to knowledge of market price. Prepares and follows up on Purchase Orders
• Maintains procurement and contract documents in systematic and auditable manner. Maintains delegated sections of Master Data within the financial enterprise system
• Acts as point of contact or backup for P-Card purchases and financial enterprise system training as required
• Performs other duties as assigned or required.

REQUIREMENTS

Education

• Bachelor's Degree

Experience

• 2 years prior experience in procurement of IT supplies, office supplies, books and general services.
• Prior working experience in a research, medical or educational environment preferred.

Knowledge, Skills and Abilities

• Read, write and speak Arabic desirable
• Previously demonstrated multi-tasking ability in a results oriented environment
• Prior experience working in a cross-cultural environment.
• Previously demonstrated excellent communication and interpersonal skills
• Previously demonstrated basic knowledge of Micro Soft office products; including word processing, presentation software and spreadsheets.
• Previously demonstrated fluency in the English language
• Previously demonstrated organizational, administrative and interpersonal skills
• Previously demonstrated ability to work independently and safeguard confidential information.

Working Conditions/Physical Demands

• Work typically takes place in a normal office environment requiring: standing, walking, sitting, operating a PC and other office equipment.

ABOUT THE COMPANY

Founded in 1898 and affiliated with what is now New York - Presbyterian Hospital (NYPH) since 1927, Weill Cornell Medicine-Qatar (WCM-Q) is one of the top-ranked clinical and medical research centers in the U.S. It is committed to excellence in research, teaching and patient care, and the advancement of the art and science of medicine.

In addition to the degree in medicine, Weill Cornell offers PhD programs in biomedical research and education at the Weill Graduate School of Medical Sciences; a joint MD-MBA program with Cornell's Johnson School of Management; and a joint MD-PhD program with Rockefeller University and Sloan-Kettering Institute.

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