- Manage the filing system of your section of Administration
- Supervise the day to day work of the Admin assistants - Work closely with the drivers to ensure smooth vehicle operation and maintenance.
- Ensure that company equipment and assets are functional.
- Assist staff and visitors with flight / hotel arrangements / visas as necessary.
- Ensure that the office premises, storerooms, car park, etc are always kept neat, tidy, organized and safe work environment, report and rectify any unsafe situations.
- Assist with the organization of social activities.
- Assist in ensuring peaceful relations with all other parties.
- Ensure emails are read daily and replied timely.
- Be aware of corporate guidelines, rules and regulations pertaining to current position. Confidentiality in all aspects shall be subject to strict observation.
- Facilitate Office events; Completes special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules, monitoring results.
- Provide supplies by identifying needs for reception, switchboard, mailroom, kitchen establishing policies, procedures and work schedule.
- Manage invoicing and expense control relating to the premises and serviced office environment.
- Ensure invoices are paid on time.
- Provide statistical and budget reports.
- Liaison with the other department’s needs.
- Liaison with the HSSE to prevent any issues related.
- Ensure company’s policies and security requirements are met.
- Understand overall the Saudi law and govt authorities.