Admin Assistant Facilities

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JOB DESCRIPTION / ROLE

Employment: Full Time

Alpha Flight Group Limited is a leading provider of innovative catering and retail services at several international airports. Alpha Flight Services UAE LLC is a dynamic food service company employing 500 employees, operating both business to business services as well as a wide range of generic branded consumer food and beverage outlets. This company is based at Sharjah International Airport.

We currently have an exciting opportunity that has become available for an experienced and qualified Admin Assistant to join our successful business.

The position:

To support the Facilities department in terms of monitoring and managing departmental processes in terms of maintenance and purchase requests, liaising with contractors and clients, staff leave’s, attendance and all other admin responsibilities

Responsibilities:
• Performs clerical functions such as preparing correspondence, receiving visitors and contractors, and scheduling meetings for the Facility Manager or designate
• Responsible for preparing the monthly duty roster of F&B Department
• In-charge of the HR documents archive
• Shows sufficient competency with computers, including the Microsoft suite of tools, photocopiers and computer scanning equipment
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Updates the Maintenance Management System (Aladdin) by creating work orders from the work requests, updates assets, and closes out completed work orders
• Develops and maintains accurate and up to date records for the maintenance, laundry and housekeeping departments;
• Supports the Facility Manager in addressing any personnel matters within the department
• Raise purchase requests and update purchase tracker online
• Prepares meeting agendas, records and distributes meeting minutes, memos, and maintains organized files
• Assists with purchasing and scheduling of spares and liaising with third party maintenance specialists.
• Follow up on deliveries, LPOs, and contractors to ensure deadlines are met.
• Assists in obtaining Airport Passes for equipment and/or contractors when required.
• Maintains adequate office supplies, and research new deals and suppliers
• Produces forms, schedules, and correspondence as required
• Provides safety induction to contractors

REQUIREMENTS

• Bachelor degree in Business Administration, or any related field.
• Should have at least 2 years of experience in a similar role.
• Excellent English verbal and written communication skills.
• Proficient with Microsoft Office: Outlook, Word, Excel, and PowerPoint.

ABOUT THE COMPANY

Making Travel Special is about knowing what customers want. We recognise that by serving our customers, we're also serving their customers. That's why we talk about the promises our customers make. In this way, we delight our customers and their passengers, even as we continue to challenge ourselves to become the most admired provider in the world.

We treat customers like they are our guests. And because they expect food to be good and wholesome, we maintain the highest global quality assurance standards. What's more, our teams of experienced, dedicated professionals go the extra mile to provide innovative, efficient and reliable services for every single one of them.

Over the years, we've become a global player. In the coming decades, we'll continue to transform our industry by staying true to our core values.

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