JOB DESCRIPTION / ROLE
JOB DESCRIPTION:
• Act as initial point of contact between the CEO and general public.
• Exceptional telephonic etiquette including screening, answering and directing important calls to the CEO and other staff.
• Maintaining office system including data management and organize paperless filings.
• Dealing with incoming emails, faxes and posts and draft correspondences on behalf of CEO.
• Coordinate meeting agendas, take minutes of corporate meetings & manage calendar for senior staff including CEO.
• Manage travel arrangements for employees and CEO of the company by visiting online travel portals and taking quotations from different travel agents.
• Arrange hotel bookings and managing pick and drop from airport to hotels for guests and employees.
• Prepare online business visa applications for various countries & schedule appointments for staff on various levels.
• Arrange corporate events, organizing conferences, seminars and presentations in Dubai and internationally.
• Meeting and greeting visitors at all levels.
• Assisting staff with their I.T. requirements and troubleshooting.
REQUIREMENTS
SKILLS AND QUALIFICATIONS:
• Bachelor’s degree from accredited university
• Knowledge of different foreign languages is a PLUS.
• 2+ years of hands on administrative support experience.
• Excellent verbal and written communication skills in ENGLISH (50 words per minute).
• Must be able to take dictations in shorthand.
• Advance in MS Office tools and I.T.
• Ability to prioritize projects and timely completion of assignments.
• Excellent problem solving skills without assistant from supervisor.
• Detail oriented with good research skills.
• Ability to handle a fast pace environment.
• Team player, flexible, adaptable to various cultures and willing to work extended hours.
ABOUT THE COMPANY
We are a well reputed international shipping company with offices in North America, China, Japan, Middle East and Asia. The company has the biggest infrastructure and is successfully managing a fleet of 300 ships and over 8 mill DWT annually.
Building on our proven expertise, we have aggressive growth plans to expand our global footprint to entering new markets hence we require experienced, hardworking, ambitious and result oriented individuals to join our team.
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