Executive Secretary

Al Tamimi & Company

Dubai International Financial Centre, UAE

Posted on: 19 Mar 2018

Job description / Role

We are looking for a Legal Secretary for our office in DIFC. This individual will be responsible for providing secretarial, clerical and administrative support to the team Leader in order to ensure that services are provided in an effective and efficient manner.

Specific duties will vary considerably according to specific needs of the office and / or department.

These include but are not limited to:
- Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image.
- Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally.
- Deal with Lawyers incoming email, faxes and post as appropriate.
- Liaise with clients and other staff in compliance with Lawyer's requests.
- Organise and manage Lawyers schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested.
- Liaise with Administration Coordinator in regards to Lawyers travel and accommodation arrangements.
- Take dictation for assigned Lawyer, perform typing and transcription of documentation as required.
- Compose and type letters, memos, correspondence and reports as requested by Lawyer(s).
- Maintain and update assigned Partners files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information.
- Participate in the billing process.
- Perform other work related tasks as required.

Reporting to: Team Leader

REQUIREMENTS

- Previous legal or professional services experience is mandatory. Also candidate needs to be bi-lingual (Arabic/English)

Specialist knowledge and skill
- Excellent working knowledge of MS Office Applications
- Sound knowledge of office procedures
- Working knowledge of record-keeping techniques
- Fast typing speed in English is required
- Excellent verbal and written communication skills in English
- Strong interpersonal skills with an ability to build relationships with most senior executives
- Good problem solving and decision-making skills
- Exceptional organizational skills

Current Residence: UAE

ABOUT THE COMPANY

Al Tamimi & Company is the largest and most dynamic non-affiliated law firm in the Middle East with 16 offices across 9 countries and comprising 330 lawyers.

Over the years we have advised, and continue to support, government, government-owned entities, local, regional and international companies, banks and financial institutions along with both international and regional law firms.

Our core strength is our people and the diversity of their experience and local knowledge. Our reputation for excellence and regional experience extends beyond our network of offices in UAE (Dubai, Abu Dhabi, Sharjah, Ras Al Khaimah), Kuwait, Qatar, Saudi Arabia, Jordan, Iraq, Bahrain, Oman and Egypt. As a firm, our ability to practice local law in each of these jurisdictions - and the ability of each of our licensed litigators to have rights of audience before local courts - is a unique strength that truly sets us apart from our competitors.

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