JOB DESCRIPTION / ROLE
Job Summary & Purpose
Ensures all transactions and documentations are processed in a timely and accurate manner and in accordance with the company policies and procedures. The position will be overseeing the leave management and provide accurate and timely employee information to stakeholders whenever required.
Process Key Performance Area
Onboarding
• Registering new staff on biometric within 1 day from date of joining
• Printing access cards within 1 day from date of joining
• Update the payroll team for any new joiner and update the system accordingly
Personal Loans
• Process personal loan requests within 1 day from receiving
• Liaise with the finance team for payment methods
Leave Management
• Calculate leave balances for each employee
• Monitor leaves in Leave Tracker
• Review and process employee leave requests
• Track employees joining from AL and ensure that duty ressumption form is signed and submitted to HR
Attendance Sheets
• Prepare attendance report by the 19th of every month
• Printing Attendance Sheet
• Review attendance sheet after received from businesses
• Coordinate and obtain Line Manager sign-off on attendance sheet
Payroll
• Entry and follow-up of employees’ deductions, loans, additions, commissions, unpaid leaves
• Ensure an error free monthly payroll cycle
• Prepare monthly payroll files in accordance with the finance team of each BU
• Make sure that any benefits changes are reflected to the payroll
• Follow up with concerned for any salary issue when required
Medical Insurance Reimbursement (Assisting the Nurse when required)
• Receive medical claims from employees and process the same with the medical insurance company
• Liaise and follow up on the medical claims for further documents required
• Coordinate with the medical insurance company and employee for reimbursement
Separation
• Receives all work related ID (work, Medical insurance) from resigned or terminated staff
• Instruct IT to cancel any given authorization on the card
Other Activities
• Ensure that the leave tracker is updated on a timely manner
• Prepare all formal Arabic letters either for employees or for company requirement
• Download attendance reports on the 15th of each month for businesses using different bio-metric system than SHQI system
REQUIREMENTS
Knowledge & Skills
Knowledge
• Bachelor or Higher Diploma in business, HR or equivalent
• Excellent excel knowledge
Skills
• Planning, priority setting, problem solving and monitoring skills
• Communicate, both orally and in writing, in a clear and concise manner
Experience
• 2-3 years’ experience in running payroll cycles
Ability
• Demonstrate good numerical ability
• Attention to details
Core Competencies
CC1 Respect and Integrity
CC2 Process Orientation
CC3 Communication
CC4 Planning and Organizing
CC5 Customer Focus
CC6 Building Collaborating Relationships
ABOUT THE COMPANY
The Al Habtoor Group has grown with the United Arab Emirates. What started out as a small engineering firm in 1970, is today one of the region's most respected conglomerates with interests in the hospitality, automotive, real estate, education and publishing sectors. The Al Habtoor Group has earned itself a solid reputation both locally and internationally due to the vision of its Chairman, Khalaf Ahmad Al Habtoor.
The Al Habtoor Group is one of the UAE's most respected and successful businesses. Today it operates in the UAE and international markets. It employs thousands of highly-qualified, experienced professionals. Just as the name of the UAE has become synonymous with trade and enterprise all over the world, the name of the Al Habtoor Group has become synonymous with dynamic growth, evidenced by its commitment to develop and grow businesses in multiple sectors.
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