Leasing Administrator

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JOB DESCRIPTION / ROLE

Employment: Full Time

Objectives:
Maintain the lease records and update the lease activities in a database. You will be in contact with tenants and you will have to ensure the accuracy of documents and financial records.

Main responsibilities:

Tenancy (New and Renewal)

- Ensure that documents required are completed (Booking Form, Tenant Information, Valid Passport Copy with Visa Page Residence, Emirates ID, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory, as well as co occupant’s documents
- Prepare LAF for higher management signature.
- Prepare lease agreement contract as per the approved Leasing Approval Form.
- Informing Finance Dept. about expected tenant’s payment transfer; confirm payment clearance of tenants upon handover of properties.
- Responsible for move out process of non-renewal and early termination leases.
- Maintaining all lease file systems, both in paper format and electronically that may be easily accessed by the team.
- Prepare and distribute correspondence such as memos and letters.
- Monitor key register of all the rental properties.
- Send monthly renewal/non-renewal notices (90 days prior to expiry)
- Check RERA calculator for applicable rental increase

Utility Bills (DEWA, Al Shirawi and Palm Utilities)

- Forward monthly bills to tenants.
- Coordinate with DEWA for any dewa issue of the tenants.

Filing of Legal Cases

- Take care of all Police cases such as final bills, move-out inspection, security deposit and etc..
- Verifying the cheque and tenant’s information after receiving the bounced cheque.
- Identifying which case to file i.e. Police case or committee case to vacate.
- Follow-up on the documents i.e. police letters, legal notices.
- Calculation of the amount to be recovered from the tenant.

SAP

- Ensuring all lease contract information is accurately encoded in SAP system, including all new leases, renewals, terminations.
- Addition of tenancy contracts.
- Incoming payments.
- Bill generation (monthly).

Ejari

- Reloading Noqodi wallet
- Responsible for inputting of all lease contracts in Ejari system.
- Sending queries to ERES for system errors

Reporting to: Real Estate Asset Manager
Subordinates: Leasing Manager
Number required: 1
Duration: 2-year Contract
Desired start date: 10/02/2018
Probation: 6 Months
Working Hours: Sun-Thursday, 8:30 to 5:30
Gross monthly base salary: Between 7000 - 10000 AED
Other Benefits: Health Insurance, Yearly Flight Ticket Fare

REQUIREMENTS

You must have excellent computer skills with an understanding of spreadsheets, word processing, database software, and the Internet.

The leasing Administrator should be well organized and have a strong ability to pay attention to detail. Leasing administrator must be able to communicate with others, identify problems, and resolve potential conflicts.

This is what we will be looking for above all else:

- A degree in Finance/Business or Accounting.
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Have excellent computer skills.

ABOUT THE COMPANY

A Dubai-based company, Etjar specializes in residential sales, leasing and property management, being a part of an industrial enterprise that has a diversified presence in more than 20 countries in four continents. With its extensively growing portfolio of residential properties in prime locations all over Dubai, Etjar is driven by its passion to be a key player in the market by providing exceptional living experience through itscustomer centric services.

Supported by the right technology and well-defined processes that enable strategic and customized asset plans, Etjar Investments assists clients by engaging in stress-free home searching experience.

Ultimately, the company strives to be the leader in the real estate industry, offering sound judgment with smart services. Our tailored approach keeps us at the forefront of maintaining and managing real estate projects.

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