Receptionist & Office Coordinator - Arabic Speaker

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JOB DESCRIPTION / ROLE

Employment: Full Time

Job Description
- Promote a positive and professional front line environment for employees, visitors, clients and contractors. Multi-task by routing incoming calls while providing clerical and administrative support within the office.

Primary Responsibilities
- Serves as first point of contact and interacts continuously with customers, guests, vendors serving as the first impression for our company to these individuals.
- Directs visitors and customers, assists with employee/associate requests, and manages incoming telephone calls for the office and shared regional phone queue (if applicable)
- Coordinates messages, appointments, information to callers and file maintenance
- Daily inspection of office and meeting rooms ensuring all equipment are running effectively
- Manages Visitor log and company area to comply with Workplace Health Safety and Environment policies and laws
- Coordinates shipping and receiving of boxes and letters to and from the office.
- Provide temporary badges, taking badge photos and subsequent distribution for new hire badges

Administration and Coordination
- Provides support for inventory, supply stocking/ordering for shared office supplies in accordance with our department program.
- Uses company intranet and other computer-based systems, and is responsible for helping update the local office Mojo page(s)
- Monitor and track Global Workplace Solutions ticketing queue (local office and regional) and ensure resolution of any assigned tasks in a timely manner.
- Provide visitors with information regarding recommended local hotels and transportation if needed.

Salary:
AED 8,000 to 10,000 per month inclusive of fixed allowances.

REQUIREMENTS

Events
- Assists internal events like We Are Together Week, year-end party, World Environment Day, birthday celebrations etc
- Assists in the coordination of catering and other requirements for on-site events/training and customer events
- Assists with minor room setup in front-of-house area

Others
- Supports Associate Manager / Office Manager, partnering to complete tasks and projects related to the ongoing operation of the office
- Provides assistance on assignments that are semi-routine in nature but recognize the need for occasional deviation from standard tasks.

Desired Skills & Experience
- Education/Experience: Requires a minimum of 2 years of related experience
- Customer Service: Requires high customer handling skills.
- Communication: Requires strong oral and written skills, professional business appearance at all times
- Organization: Requires attention to detail, extensive experience in most responsibilities listed in the Job Description and has advance skills for developing systems and processes for smooth office operations
- Attitude: Self motivated with the ability to work with little direct supervision. Team player with positive attitude to resolve challenges. Polite manners, flexible, well groomed, able to work under pressure and multi task. Exposure to a multicultural environment
- Computer Skills: Ability to use office applications and willingness to learn new tools and resources
- Language Skills: Fluent in English and Arabic. Ability to Read, Write & Speak
- Own a UAE Driving License & Car

ABOUT THE COMPANY

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including:

  • IT & Telecommunications
  • Engineering & Construction, Oil & Gas
  • Banking, Finance & Legal
  • Sales & Business Development
  • Marketing, Public Relations & Communications
  • Human Resources & Training
  • Customer & Support Services (Secretarial and Administrative)
  • Operational, Supply Chain & Logistics
  • Executive Recruitment
  • Emiratization Solutions
  • Recruitment Program Outsourcing Solutions
  • Managed Service Provider Solutions
  • Talent Based Outsourcing Solutions
  • Outsourced Staffing Solutions

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