Document Controller

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design, or project delivery in the built and natural environments. For over 60 years, we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences, and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 firm in the Middle East region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development, and does so within a culture that supports company-wide health and well-being through on-demand counseling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun runs, in-house sports teams, and beach clean-ups. In addition to your competitive package and benefits, you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, and employee referral rewards.

Responsibilities

• Collaborate with project teams to ensure timely and efficient completion of documentation tasks using ACC and Aconex.
• Foster teamwork and open communication among document controllers, project teams, and stakeholders.
• Support team members in developing document management skills to meet project and industry standards.
• Ensure all documents adhere to BIM ISO standards, CDE requirements, and project-specific guidelines.
• Implement rigorous quality control processes to verify the accuracy and integrity of project documents.
• Serve as the primary contact for document management, liaising with project managers and stakeholders.
• Facilitate coordination meetings, addressing action items related to document management promptly.
• Prepare and maintain document control logs, progress updates, and process documentation for stakeholder review.
• Identify and implement opportunities to improve document management processes and integrate best practices.
• Stay informed on advancements in document management technologies and methodologies.
• Manage the setup, configuration, and maintenance of ACC and Aconex systems for secure and efficient use.
• Ensure documents are properly categorized, stored, and approved following BIM ISO standards and CDE protocols.
• Conduct quality checks to ensure compliance with document management standards and project guidelines.
• Provide technical support and training to project teams on document control processes and tools.
• Maintain secure storage and regular backups of project documents to prevent loss or unauthorized access.
• Ensure timely and controlled retrieval and distribution of project documents, maintaining comprehensive logs.

Qualifications

• Bachelor's Degree in a Relevant Field: A degree in Information Management, Library Science, Business Administration, or a related field is essential. Advanced Degree (optional): A Master's degree in Information Management, Records Management, or a related discipline is preferred, particularly for candidates applying for roles in large-scale and complex projects.
• Large-Scale Project Experience: Significant experience managing document control processes on large, complex construction or infrastructure projects using ACC and Aconex.
• Document Control Implementation: Proven track record in implementing and overseeing document control processes, ensuring compliance with BIM ISO standards, CDE requirements, and industry guidelines.
• Technological Proficiency: Proficient in document control software and platforms, particularly ACC and Aconex, with a strong understanding of BIM ISO standards.