Proposal Administrator

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design, or project delivery in the built and natural environments. For over 60 years, we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences, and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams, and beach clean-ups. In addition to your competitive package and benefits, you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, and employee referral rewards.

Responsibilities

Our newest opportunity is for a Proposal Administrator to join our award-winning sustainability and environmental team based in Amman, Jordan.

This position is responsible for providing general administration support to the Division and coordinates the development of high-quality proposals, aligned with pursuit strategies and client requirements.

We envisage success in this role to include:

• Preparing and composing correspondence as directed, including minutes, reports, and project documents.
• Assisting in the formatting of documents and reports.
• Becoming a key focal point in cross Divisional proposals.
• Providing administration support in the creation of proposal documents in draft format and adding standard draft text, project datasheets, and CVs, as necessary.
• Providing general administrative support in the qualification document preparation.
• Assisting in analyzing customer needs and issues and developing response strategy.
• Assembling and supervising resources needed to respond to requests for qualifications.
• Managing preparation of response on a daily basis including guiding and reviewing the work of other authors, writing material, and making decisions affecting the document's overall format and content.
• Obtaining management reviews of drafts including soliciting input from Contracts and Legal.
• Finalizing documents by incorporating comments and overseeing the production cycle.
• May lead preparation of an entire section/volume of a proposal.
• Assisting the appointed Bid Manager with developing strategy/goals for proposals.
• Recommending resources needed to the Bid Manager to complete the proposal development as allocated.
• Reviewing sections/volumes of the proposal to ensure compatibility of information among the various sections/volumes.
• May write section/volume summaries, introductions, and specific material.
• Resolving comments and finalizing all work submitted by the various section authors prior to submittal to the Proposal Manager for final incorporation into the overall proposal.
• Leading the development of follow-up material and clarifications of any material in the qualifications or specific section/volume to customers.
• Maintaining data, tools, and systems needed to support preparation of qualification documents and proposals (i.e., project description databases, resume databases, corporate/division/project statistics, commendation files, etc.). Developing generic proposal material.
• Tender portal management (SAP Ariba, Jaggaer, Oracle, and other client platforms).
• Generating regular reports on tender activity, win/loss rates, and submission timelines.
• Assisting in preparing presentation materials, schedules, and reports related to proposals and business development.

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 4 years of experience partnered with a Bachelor’s degree in a relevant subject.

• Proficient in MS Office Suite and Adobe Creative Suite is essential.
• Fluent in English and Arabic is essential.

KEO's performance is founded upon integrity, results, innovation, safety, and our people. We embrace diversity and recognize its contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.