• Prepares monthly management report- Statement of Accounts for landlords with detailed schedules and analysis.
• Assisting in the annual auditing processes, as required.
• Reviewing receivables report; helps on follow-ups with the tenants and making the list with supporting documents for the invoices to be written off.
• Checking/verifying of maintenance expenses; generating monthly report and charging the expenses to appropriate property and landlord.
• Verifying of contracts and other related supporting documents and posting of invoices into the system.
• Handling of petty cash; ensuring that all expenses are properly approved with appropriate receipts and charging to the proper expense account or landlords’ account.
• Working collaboratively with property/operations management when making payments for their approval and confirmations of services rendered.
• Prepares monthly commission report; distributing the commissions due to agents and analyzing the semi-annual and annual performance of agents.
• Assist in the month end reporting by encoding expenses, payables and reviewing the income booked in the system.
• Coordinates with the bank for transactions related to deposits and submission of request for retrieval of cheques due to termination of contract.
• Encoding of deposits and match with appropriate invoices in the system. Making sure that payments from tenants are properly accounted.
• Monitors cash issued to maintenance staff for their operational maintenance expenses.
• Coordinates with Head of Departments with regards to existing contracts with suppliers and following up the status of contracts which are about to expire.
• Communicates with HR dept. about related issues that will affect the payroll such as advances and other amounts to be deducted from the staff.
• Reviewing of monthly occupancy chart and analyzing the increase and decrease of revenue to facilitate completeness of rent invoices booked.
• Ensures approval from the HOD for all the payment vouchers to be forwarded to Head Office for payment processing.
• Maintains the Accounting files of subsidiary for future references and ensure that confidentiality is being followed.

Skills
• Evaluate the credit worthiness of the customers by gathering the customers relevant data and process the data using the financial and non-financial tools, and recommends appropriate credit terms
• Responsible for ensuring full and timely collection of accounts
• Responsible for maintaining the integrity of customer data
• Regularly updating the Customer Master File, ensure all appropriate contacts are established and updated on time
• Maintain a complete set of documents for each customer on account
• Create new customer set up and update changes of customer account in Move
• Conducts annual review of credit limits and recommends appropriate credit term
• Regularly update and sends Statement of Accounts (SOA), ensure that invoices are delivered to the proper persons authorized to arrange payment and follow-up collection
• Monitor dormant accounts and notify Business Leaders for their action
• Document the credit procedures for the local entity, taking into consideration th
• Corporate Policies
• Responsible for the submission of various Accounts Receivable Reports required by Corporate
• Prepares and analyses aging reports on regular basis
• Collects cash and cheques from customers and prepares daily summary of collection and deposit slips and ensure that collections are deposited in the company bank account on a daily basis
• Actively support the Financial Accountants
• Other duties as defined by the Finance Manager