Tendering
• Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs of the client, including consultant/contractor/construction materials etc.
• Implement standardized tendering methods for project procurement; using standard templates, tools and documents that facilitate tender preparation
• Assist in maintaining accurate vendor database (contractors, suppliers, consultants); ensure database reflects latest information on pricing, delivery time and resources
• Manage end-to-end RFP process from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award

- Prepare invitation letter in case of prequalification and/or shortlisting for tender issues
- Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising
- on the most suitable contracting strategy given the scope of work
- Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with the
- company objectives; draft contract agreements with the most compatible legal and commercial terms
- Issue documents/contracts for review by Manager, C&P Development, Asset and Facility Management
- Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement

• Recommend vendors based on bids along with vendor scorecards
- Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards
- Collect feedback from relevant departments on supplier / service performance

• Assist in negotiation with contractors to ensure highest quality service at the most effective price

Contract Processes
• Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant; and prepare submission together with requesting department to Tenders Committee for approval
• Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments
• Coordinate supplier/contractor payments with Finance/Accounting department
• Undertake contract related processes and monitor contract progress

Control Mechanisms
• Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract
• Take actions/escalate when the contract is not being adhered to
• Review disputes with contractors related to project procurement/contracts
• Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g., Legal, Finance, etc.) as needed for proper dispute management

Data and Reporting
• Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods
• Update data such as changes in information about suppliers products and prices
• Develop reports on project procurement functions

Other
• Assist in the preparation of timely and accurate MIS statements and reports
• Perform other contract related duties and responsibilities as needed