JOB DESCRIPTION / ROLE
• Conform to company Document Control Procedures and other procedures and policies applicable;
• Maintain all controlled company documents;
• Create and manage document hierarchy;
• Take charge of all document identification, classification and filing
• Check and edit incoming documents and prepare for distribution
• Oversee document through its entire lifecycle (inception to archival)
• Create document filing and organizing systems that are both effective and efficient
• Ensure proper organization and security of documents (paper and electronic)
• Log document requests and help retrieve documents as needed for employees
• Make available, notify and distribute documents to relevant recipients
• Confirm delivery of documents to proper personnel
• Frequently conduct document checks confirming they are current reflecting accuracy of records;
• Ensure revised documents are accessible;
• Assist other departments for Document Control process,
• Train Document Control Clerks and delegate and oversee their tasks
REQUIREMENTS
• Work experience in Design department (required)
• High school (required)
• Microsoft Office Training / Other Document Control Software Training (required)
• Business Administration/ IT College (preferred)
• Administration Certification (preferred)
• Strong written and spoken English;
• Highly organized and work well in fast-paced environments;
• Good user of Microsoft Office Package and Document Control Softwares,
• Communication skills should be excellent and they must be able to multitask;
• Reliability and attention to detail;
• Detail oriented and meticulous work ethic;
• Extremely organized and efficient;
• Proven skill for creating and implementing controlled document processes;
ABOUT THE COMPANY
A leading engineering and construction company specialized with civil work and infrastructure.
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