JOB DESCRIPTION / ROLE
* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.
* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.
* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items
* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.
* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.
* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.
* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.
* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.
* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.
* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.
Requirements:
* Bachelor's degree of Commerce, management or equivalent* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.
* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.
* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.
* Excellent written and verbal communication skills, including professional etiquette and diplomacy.
* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.
* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.
* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.
ABOUT THE COMPANY
A leading real estate company in Qatar.
Find Top Talent
Other jobs you might be interested in
Executive Assistant Jobs in QatarPersonal Assistant Jobs in Qatar
Legal Secretary Jobs in Qatar
Show More
