Facilities Coordinator

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JOB DESCRIPTION / ROLE

Employment: Full Time

Urgently hiring a Facilities Coordinator on self-sponsored visa as only work permit will be provided for Doha, Qatar location to provide comprehensive financial and administrative support.

Responsibilities:
• Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
• Positively respond to both our internal and external customers through effective communication and personal accessibility.
• Understand procedures and processes and operate them to the required standard. Examples of these are:
• Ensuring that sales invoices are raised in a correct and timely manner.
• Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
• Raising purchase orders in line with company requirements.
• Assisting the Contract Manager in the management of WIP and debt.
• Understanding the contract, including scope and terms & conditions.
• Assisting the Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.

REQUIREMENTS

• Management of helpdesk and asset management systems (e.g. Concept, Maximo)
• Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
• Assist with monthly Client reporting
• Working with the Facilities manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
• Achieve results within quality and time restraints.
• Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
• Convey messages and ideas clearly and openly. Involve people and influence decisions.
• Issuing of FM Agreement to Suppliers and Cost negotiation of supplier cost and savings
• Sub-contractor performance review and Full understanding of contract scope
• Policy & Procedure compliance

ABOUT THE COMPANY

Founded in 2001, Ultimate HR Solutions bears the market reputation of being a complete HR Services provider, precise and pro-active in locating and managing human resources. Our client-friendly process and human capital infrastructure allows us to service ever changing client requirements in an efficient and effective manner. With comprehensive experience servicing world-class clientele and top-caliber candidates across a wide spectrum of industries, we measure our success through our growing list of satisfied clients. UHRS started with humble beginnings as a preferred recruitment partner, and from there branched out into outsourcing/ contract staffing.

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