Job Purpose

HR Coordinator should have good communication and organizational skills in detail-oriented, work independently,generate reports, required to work with others in a team environment, maintaining employee relations, keeping employee records and making sure the company is compliant with existing employment laws and regulations.

Principal Responsibilities

- Receives everything related to HR & employees and takes the appropriate actions or forward to the assigned persons
- Ensures the personal files are kept, maintained and updated in an orderly manner ease of extracting information
- Checks all data pertaining to employees entered into MS Dynamics ensuring accuracy in accordance with the actual supporting documents. Maintain the update based on changes in regulatory requirements and business plans.
- Update all details associated with policies and procedures including personal details, project, salaries & allowances and bank details.
- Maintain an updated employee information and other workforce related MIS on the employee database.
- Ensure that all HR policies are in compliance with Labor law.
- Handles all documents files such as incomings and outgoings staff files.
- Initiate all employee related disciplinary action arising out violation of HR Policies based on the guidelines.
- Prepare an accurate employment contracts for new staffs.
- Initiate all administrative processes related to promotions, transfers and employee separations.
- Knowledgeable of the required documentation for the processing of residence permits, residence family visa, visit visa, letters to issue visa from the embassies, letters addressed to traffic department.
- Receive, check the files and update information of the new hired staffs in the system.
- Follow up with Departments concerning employee probation period till confirmed and issue the letter of confirmation.
- Bank Account – Registration of bank details for new employees. Change and update bank accounts if requested by the employee.
- Responds to staff on routine queries regarding entitlements, policies and procedures.
- Process employees leaves, receiving all types of leaves, approving them, adjust if required, enter leave returns, Knowledge of the calculation of the employee's leaves, Leave return update in the ERP system before payroll close and follow up with employees leave balance.
- Process employee allowances requests – (Ticket Fare, Furniture, Car loan, Medical, Immigration, and Education)