Purchasing Assistant

Airswift overview

Airswift are a global manpower provider specialising in the energy, infrastructure & IT sectors. Present in more than 70 countries around the world, our reach and capabilities in the markets we service is unparalleled in the industry.

We are working with a client to source a purchasing assistant. This is a contract role working on a residential basis. Please see details below.

Details

Start date: ASAP (typically within 1 month notice)
Location: Doha
Working schedule: 8 hours per day / 5 days a week or as per project requirement

Key job accountabilities

• Ensure the timely ordering of the day to day requisitions received from end user, by using the software used for the procurement and the supply chain.
• Monitor requisitions entered in companyu2019s software, purchasing and inventory system from vessels and generate u2018request for quotationu2019 from approved suppliers, implementing companyu2019s relevant policies, procedures and initiatives.
• Analyze quotations on a value cost basis commensurate with quality and availability in order to ensure cost efficiency.
• Raise u2018purchase ordersu2019 once the end user approves the RFQ and track u2018purchase ordersu2019 from supplier via warehouses and freight forwarders till delivery.
• Assist the accounting function for disputed invoices related to material items and freight forwarding.
• Assist the end user/superintendent in the preparation of the budget.
• Ensure the goods/services delivered is in compliance with international rules and regulations applicable to the end user (SOLAS, wheel mark, etc.).
• Report to the head of corporate procurement any specific vessel requirements.
• Evaluate in cooperation with the corporate procurement officers & head of corporate procurement various suppliers in order to maintain cooperation with the most valuable suppliers for the company.
• Monitor and manage suppliersu2019 performance and lead suppliersu2019 improvement programmes in order to enhance competitiveness and progress.
• Apply the most appropriate purchasing strategies, including efficient procurement processes and supplier-base management, wherever possible ensuring fair and free competition between potential suppliers.
• Assist in providing reports on purchasing performance, through analyzing all available data and propose plans to the head of corporate procurement so as to meet individual, team or supply department objectives.
• Arrange freight shipments, coordinate emergency repair needs, pick-ups and deliveries in a cost effective and timely manner to respond to customer needs and keep abreast of department of transportation shipping regulations.

Minimum requirements

Qualifications

• Diploma degree in procurement and supply chain, or proven track record in the same position.
• Recognized international certification in supply chain or logistics is a plus.

Experience required

• 2+ years of related experience, preferably with similar experience.