Sales Administrator

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Employment: Full Time

Job Description:

* Ensure efficiency and compliance with Marketing and Offtake Agreements in terms of Sales orders operations and control, verify registration in SAP, invoicing, payments.
* Control invoicing process and VAT/Duty requirement for each Sales Order issue and verify all invoices to Hydro with special focus on invoices factors related to agreed LME price, premiums as per each sales order, logistic costs and marketing fees.
* Ensure on-time delivery of invoices and follow-up and coordinate the accuracy of the invoicing system.
* Represent The business as a focal point for all invoicing issues including the coordination with The business and Hydro Finance towards verification of invoices and payments.
* Prepare & review necessary Reconciliation reports.
* Control sales orders from Hydro in terms of volume, incoterm, delivery date, documentation, product, LME price, premium, marketing fee and other elements.
* Control the accuracy of sales orders in line with the Marketing & Offtake and marketing plans requirements.
* Coordinate with metal Management and Casthouse (when necessary) the customers requirements in terms of quality and volume in accordance to received sales orders.
* Control master data in SAP (Hydro data, Hydro's customers' data, pricing tables per customer or destination, VAT/Duty date).
* Follow-up of shipping documentation including delivery note, DBL, Goods Issue and certificate of analysis and weight as required for invoice payments.
* Coordinate with Logistics in this regard to ensure the invoice payments in time.
* Payment follow-up with the Local customers.
* Manage and monitor internal quality system documentation related to invoicing and sales administration.
* Develop guidelines for such systems and ensure accurate implementation.
* Maintain the documentation for reference, when necessary.


Minimum Qualifications Required

* Bachelor Degree in Commerce/Finance/Business management

Minimum Experience Required

* 5 - 7 years of experience in a similar position

Job Specific Skills

* Fluency in English
* Computer literacy/SAP knowledge
* Good organizational skills
* Communication skills
* Possess initiative, flexibility and adaptability
* Market and customer knowledge
* Excellent support to Management in decision making.
* Excellent in report writing, market trends understanding and pricing analysis
* Teamwork understanding and initiative


The Highfield Company is a specialist recruitment consultancy that focuses on the international construction and engineering industry sectors. With combined recruitment experience of more than 20 years, the directors have worked on technical and management positions at all levels, from Graduate to Executive, and for many of the Construction industry’s leading companies.

With experience of sourcing candidates for assignments in over 100 countries, The Highfield Company is perfectly equipped to service the needs and requirements of any construction, property or engineering based employer anywhere in the world. Our consultants are specialists in their designated disciplines, which include Building & Construction, Civil Engineering, Oil & Gas, PQS & Cost Consultancy, Project Management, Consulting Engineering, Mechanical & Electrical and Facilities Management.

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