JOB DESCRIPTION / ROLE
Provide personal administrative support to section / department head through conducting and organizing administrative duties and activities including receiving and handling information.
Accountabilities:
- Attending telephone calls and transferring messages to the concerned persons on behalf of section / department.
- Receiving & distributing incoming and outgoing mails, faxes, letters and other correspondences.
- Typing variation orders, communications, site inquiries, weekly reports, and minutes of meetings etc.
- Maintaining master files for all faxes, internal mails, and other correspondences.
- Preparing quotations, tenders and other related documents as and when required.
- Maintaining all the office machines like fax, copier, scanner, computer, printer etc in good working condition, arrange for repair or replacement from time to time.
- Organize and coordinate meetings, conferences, travel arrangements
- Arrange and confirm appointments.
- Set up work procedure and maintain filing systems.
- Liaison with internal and external contacts and coordinate the flow of information both internally and externally
REQUIREMENTS
- Graduation in Arts, Science, Commerce or Business Administration
- 2 Years of Experience in similar field
- Quality Assurance & Management
- Teamwork
- Communication Skills
ABOUT THE COMPANY
A leading construction company in Qatar.
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