Training Administrator

About QatarEnergy LNG

QatarEnergy LNG is a unique global energy operator in terms of size, service, and reliability. The company operates 14 liquefied natural gas (LNG) trains with a total annual production capacity of 77 million tonnes. This makes QatarEnergy LNG the largest LNG producer in the world.

Established in 1984, QatarEnergy LNG develops, produces, and markets hydrocarbons from the world’s largest non-associated natural gas field. In addition to producing LNG, QatarEnergy LNG is also a leading exporter of natural gas, helium, condensate, and associated products.

Today, QatarEnergy LNG continues to set the benchmark in the LNG industry as it safely and reliably supplies energy to customers all over the world.

Job Purpose

Coordinate the corporate training systems and training logistics. Monitor and maintain training records to meet corporate training objectives.

Key Job Accountabilities

• Develop reports showing comparative information of potential external providers including their respective program or course content, methodology, quality, costs, and other necessary data to facilitate their evaluation, selection, and approval.
• Develop external vendors’ Contract Work Orders (CWO) or training contracts with the support of other Training and Education team members to ensure that established QatarEnergy LNG policies and procedures on procurement are strictly adhered to.
• Coordinate and prepare the annual training catalogue, shareholders training, and other training interventions in coordination with the Training & Education team members.
• Support the actual delivery of the training process and cycle including, but not limited to, handling training registration, booking of venues, attendance of learners, follow-up of course attendance in the learning management system (LMS), providing utilization and no-show reports to management, and provision of other logistical support.
• Maintain the training centre and e-learning centre booking and provide the required support for all logistics related to training venues.
• Provide advice to all business areas across the company on structuring learning processes and training management development, utilizing training systems.
• Support and review training requests in the training systems and workflow, providing the required support including review, registration process, and other logistical assistance.
• Coordinate and administer the training systems and processes including preparation of joining instructions, overseeing the processing of external vendors’ invoice payments by the Training & Education members, and submission of post-training documents required of attendees.
• Support in the preparation of budget estimates for non-technical training courses and the operation of the training centre, and monitor training costs to maintain cost effectiveness of external, core, and job generic skills in-house trainings.
• Assist in the preparation of the Training & Education accrual and variance analysis and any items related to invoice payments in coordination with Training & Education members.
• Support and monitor the performance of Training & Education SAP, workflow systems, talent development plan, and reporting framework for data integrity and quality assurance. Coordinate with IT for troubleshooting and systems capability enhancement.
• Maintain training and education records database including training and talent development plans; compile and prepare reports as required by the Training and Education Management.
• Prepare and coordinate the evaluation of external training providers, internal facilitators, and instructors including course materials. Prepare and submit such reports as required by Learning & Development Management.
• Assist in the development of training aids and leadership development plans such as manuals and handbooks related to training processes and systems.
• Coordinate all training logistics and manage the Training Library at headquarters.

Qualifications

Bachelor’s degree in business administration or human resources.

Knowledge and Experience

Five years’ experience in the field of human resources including two years spent in a learning and development environment.

Technical and Business Skills

• Communication skills including professional-level English, verbal and written, presentation, and report writing.
• High-level collaborative relationship skills across the organisation.
• Computer skills including full MS Office Suite and knowledge and experience with Learning Management Systems.