Accounts Payable Accountant

Job Purpose

Perform and execute accounts payable processes (invoices, payments, reconciliations, reports, vendor relations processes) and ensuring timely and accurate financial transactions in line with the internal policies and external regulations.

Key Accountability Areas

Invoice Processing:

• Process and verify vendor invoices, ensuring accuracy and proper authorization.
• Resolve invoice disputes with vendors before posting to ensure accuracy and compliance.
• Verify invoice accuracy and secure appropriate authorizations to ensure compliance before processing.

Payment Processing:

• Initiate and process payments for vendors, ensuring that payments are timely, within agreed terms, and properly authorized.

Vendor Reconciliation:

• Perform regular vendor account reconciliations to ensure that inquiries and discrepancies are identified and resolved promptly.

Vendor Relations:

• Maintain effective communication with vendors and resolve disputes promptly.

Compliance and Documentation:

• Maintain accurate records of invoices, payments, and correspondence for audit purposes.

Reporting:

• Prepare and update regular reports outstanding, aging, etc.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems that arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

• Comply with related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance with relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor degree in accounting and finance or any relevant field.

Work Experience

2 to 4 years.

Technical / Functional Competencies

• Accounting best practices
• Accounting methods
• Accounting principles
• Accounting rules/guidelines
• Accounting systems