Admin Officer

Objective:

The admin officer is responsible for providing day-to-day administrative support to ensure the smooth functioning of office operations. This role involves assisting in facility upkeep, managing supplies, handling basic documentation, and coordinating with vendors and internal departments to support the overall administrative function.

Responsibility:

General office support

• Assist in the daily maintenance and cleanliness of office premises, reporting any facility issues for resolution.
• Support setup and logistics for internal meetings and events (e.g., refreshments, room arrangements, materials).

Supplies & inventory

• Monitor and update office supply levels; raise requests for replenishment as needed.
• Distribute office supplies and stationery across departments as per requirements.

Vendor & service coordination

• Coordinate with service providers (e.g., cleaning, courier, maintenance) for timely task execution.
• Follow up with vendors for deliveries, minor repairs, or service calls.

Documentation & filing

• Maintain basic administrative records, such as utility bills, courier logs, office supply receipts, and maintenance reports.
• Assist in filing, photocopying, and preparing routine internal correspondence.

Facility monitoring

• Conduct regular checks to ensure office equipment (printers, ACs, lighting, etc.) is functioning properly and report any issues.
• Assist in maintaining safety and cleanliness standards across office premises.

Administrative assistance

• Support senior admin staff and executives in larger projects such as office setups, audits, or relocations.
• Help with tasks like collecting quotations, arranging minor purchases, and basic report entry.

Desired experience:

• 1-2 years in administrative support or office coordination roles.
• Knowledge of health and safety regulations and compliance requirements.