Administrative Coordinator (Marine & Offshore)

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Employment: Full Time

Job Scope:
Provide administrative and human resource support by undertaking a range of tasks as identified by the management.

Job Responsibilities:
• Apply & renew the company business license
• In charge of the ESD System: Prepare projection letter in accordance with management. Apply & Follow up on visa. Arrange stamping & other necessary requirement for visa obtention.
• Maintain office and workshop personnel records by registering new hires, updating personnel details, documents, tracking documents validity dates in HRMS and hard copies.
• Assist in coordinating new employee arrival and all procedures associated with new employment.
• In charge of local and overseas travel arrangements for visitors, office and workshop personnel.
• Responsible for all hotel bookings and car rental arrangements.
• Register leave request of all personnel in leave tracker.
• Register deployment allowances and SOL in leave tracker.
• Activate / deactivate insurance for all employees under Group Insurance Scheme and Previnter.
• Organize accommodation rental, renewal and termination.
• Coordinate office cleaning services and plant maintenance.
• Keep records of organization’s IT and phone equipment.
• In charge of business mobile phone services.
• Assist with logistic arrangement: organize transport & Courier with local companies.
• Keep track of export documentation and update the K2 Tracking file
• Prepare purchase orders and update the PO tracking
• Perform a variety of administrative support duties such as marketing services, purchasing and maintenance of office equipment, etc.


• Minimum 2 years of experience in the field.
• Bachelor’s degree or equivalent work experience.
• Microsoft Office – Word, Excel, PowerPoint
• Accountability – Takes personal responsibility for the quality and timeliness of work.
• Attention to details – Diligently attends to details pursues quality in accomplishing tasks.
• Data Analysis and Problem Solving – Demonstrates the ability to analyse and understand data and information quickly.
• Task Management – Effectively manages tasks by appropriately focusing on the critical priorities.
• Adaptability to changing conditions – Adapts to changing business needs, conditions, and work responsibilities.
• Collaboration – Works efficiently and inclusively with a range of people, both within and outside of the organization.


Established in 1984

TRS works around the world finding and connecting the best talent with businesses and organisations that: design, build, operate, maintain or support the production of goods and services for a variety of industry sectors covering; oil, gas, chemicals, infrastructure, life sciences, manufacturing, mining, power, renewable energy and public sector.

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