JOB DESCRIPTION / ROLE
Job Scope:
Provide administrative and human resource support by undertaking a range of tasks as identified by the management.
Job Responsibilities:
• Apply & renew the company business license
• In charge of the ESD System: Prepare projection letter in accordance with management. Apply & Follow up on visa. Arrange stamping & other necessary requirement for visa obtention.
• Maintain office and workshop personnel records by registering new hires, updating personnel details, documents, tracking documents validity dates in HRMS and hard copies.
• Assist in coordinating new employee arrival and all procedures associated with new employment.
• In charge of local and overseas travel arrangements for visitors, office and workshop personnel.
• Responsible for all hotel bookings and car rental arrangements.
• Register leave request of all personnel in leave tracker.
• Register deployment allowances and SOL in leave tracker.
• Activate / deactivate insurance for all employees under Group Insurance Scheme and Previnter.
• Organize accommodation rental, renewal and termination.
• Coordinate office cleaning services and plant maintenance.
• Keep records of organization’s IT and phone equipment.
• In charge of business mobile phone services.
• Assist with logistic arrangement: organize transport & Courier with local companies.
• Keep track of export documentation and update the K2 Tracking file
• Prepare purchase orders and update the PO tracking
• Perform a variety of administrative support duties such as marketing services, purchasing and maintenance of office equipment, etc.
REQUIREMENTS
• Minimum 2 years of experience in the field.
• Bachelor’s degree or equivalent work experience.
• Microsoft Office – Word, Excel, PowerPoint
• Accountability – Takes personal responsibility for the quality and timeliness of work.
• Attention to details – Diligently attends to details pursues quality in accomplishing tasks.
• Data Analysis and Problem Solving – Demonstrates the ability to analyse and understand data and information quickly.
• Task Management – Effectively manages tasks by appropriately focusing on the critical priorities.
• Adaptability to changing conditions – Adapts to changing business needs, conditions, and work responsibilities.
• Collaboration – Works efficiently and inclusively with a range of people, both within and outside of the organization.
ABOUT THE COMPANY
Established in 1984
TRS works around the world finding and connecting the best talent with businesses and organisations that: design, build, operate, maintain or support the production of goods and services for a variety of industry sectors covering; oil, gas, chemicals, infrastructure, life sciences, manufacturing, mining, power, renewable energy and public sector.
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