JOB DESCRIPTION / ROLE
Job Summary
Responsible for the overall management and control of projects related documents and data during the project lifecycle stages.
Job Specific Competencies:
- Technical knowledge of the Document Control system
- Plan, coordinate and evaluate both their own and the Document Controller's schedules to meet project requirements through effective time management
- Strong communication skills, good understanding of English and good written grammar
- Adaptable to change
- Initiative to undertake assignments with minimal supervision provided by the Project Document Control Manager
- Analytical and problem-solving skills
- Encourage teamwork to develop and maintain an effective team environment
Key Task and Responsibility:
This role will
- Provide training to new users and Document Controllers on the project
- Ensures identification of documents and compliance with standard templates and formats
- Perform quality and compliance checks on all documentation before issuing.
- Reporting on the progress of documents
- Providing Document Control support to project team members in retrieving documents
- Ability to work accurately and efficiently.
- Assist Project Document Control Manager with implementation and application of document control procedures and work practice for use on all projects during the design and construction phases
- Coordinate and prioritize work requests to meet project and construction requirements
- Register and maintain documents in the Electronic Document Management Systems
- Understand and maintain document management objectives in accordance with the job function
- Ensure external engineering contractors follow the standard, procedures work instructions and specifications
- Timely submission and distribution of reports & data to the Project Management Team as per project distribution matrix
- Manage project files from project start to close out
- Work closely with document management & control in other areas to ensure procedures, standards and work instructions are maintained and modified as required
Additional responsibilities:
Administrative duties
- Perform disposal of obsolete documents during project close out in accordance to project requirement
- Undertake audit processes and procedures upholding the principles of continuous improvement
- Manage transmittal of information between Company and Contractor and project and other company organizations ensuring appropriate database/log entries for tracking purposes
Note: All of the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. F+G reserves the right to vary and add duties as necessary.
REQUIREMENTS
Experience Required:
- Min 3 - 5 years relevant organizations experience in a similar role in Document control and record management
- Possess good knowledge in document control and management processes, standards and ISO standards.
- Must have knowledge on ACONEX.
- Mature, proactive, take initiative and well organized
- Systematic and able to work under pressure
- Meticulous and able to follow through with tasks promptly
- Able to work independently as well as in a team
Auxiliary Requirements:
- Must be able to communicate confidently in both written and spoken English.
- Proficient in MS Office applications (Excel, Words and PowerPoint)
- Must have experience working with an Electronic Document Management System (EDMS)
- Experience with SharePoint is advantageous
- Arabic translation advantageous but not essential.
- Middle East experience is essential
Rewards & Benefits:
We offer an excellent package which includes:
- A competitive salary
- Transportation allowance
- Medical and life insurance cover
- Annual leave
- Medical and life insurance cover
- Company gratuity scheme
- Discretionary bonus scheme
- Employee Well-Being Programme - 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants;
ABOUT THE COMPANY
SNC Lavalin’s Faithful+Gould business is one of the world’s leading integrated project and programme management consultancies, with over 2,400 professionals operating worldwide.
Our aim is to protect and maximize our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.
Key services include - Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.
Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focused our digital transformation around platform modernization and product development and through standardization and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.
Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.
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