Employee Payments Accountant

Job purpose

Responsible for ensuring accurate and timely payroll processing, maintaining compliance with tax and labor regulations, and addressing payment discrepancies. Supports payroll system improvements and assists employees with compensation-related inquiries.

Key accountability areas

Payroll processing:
Process salaries, bonuses, commissions, and other payments.
Ensure accuracy and timeliness of all employee payments.

Regulatory compliance:
Adhere to federal, state, and local tax laws and labor regulations.
Stay updated on changes in payroll legislation and compliance requirements.

Deductions & withholdings:
Manage statutory and voluntary deductions (e.g., taxes, benefits, garnishments).
Verify deductions are applied correctly across all payroll cycles.

Payroll system management:
Maintain employee payroll records and update systems as needed.
Ensure employee banking and tax information is current and secure.

Account reconciliation:
Reconcile payroll transactions with general ledger accounts.
Identify and correct discrepancies in financial records.

Reporting & documentation:
Prepare and distribute periodic payroll reports to internal stakeholders.
Support external and internal audits by providing required documentation.

Issue resolution:
Respond to employee inquiries regarding payroll or deductions.
Investigate and resolve payment discrepancies promptly.

Process improvement:
Suggest and implement improvements in payroll procedures.
Participate in payroll system upgrades or new implementations.

Role accountability

HR proficiency:
Ability to obtain updated soft and technical skills related to the job.

Delivery:
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving:
Solve any related problems that arise and escalate any complex operational issues.

Quality:
Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business process improvements:
Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:
Comply with related policies, procedures, and work instructions.

Health, safety, and environment:
Ensure compliance with relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic qualification

Bachelor degree in accounting and finance or any relevant field.

Work experience

2 to 4 years

Technical / functional competencies

• HRIS payroll systems
• Payroll administration
• Payroll compensation analysis
• Payroll processing and reporting
• Payroll reconciliation